Hybrid Executive Assistant – Mat Cover, 7-month FTC

at OakNorth

• Job title: Executive Assistant – Mat Cover, 7-month FTC
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Executive Assistant supporting ExCo with administrative functions in a fast-paced banking environment. Coordinating communications, schedules, and travel logistics across multiple time zones.

Responsibilities

• Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
• Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
• Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
• Oversee global travel arrangements, including flights, accommodation, and ground transport
• Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
• Prepare and format documents, reports, and presentations for both internal and external audiences
• Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
• Maintain well-organised electronic filing systems and support smooth information flow across teams
• Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
• Handle sensitive information with the highest level of professionalism and confidentiality

Requirements

• Several years’ experience as an Executive Assistant, reporting directly to C-level (or clearly demonstrated ability to immediately step up into such a role)
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Concur or similar tools for expense and travel management.
• Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
• Excellent written and verbal communication skills.
• A calm, solutions-focused approach, even when things get busy.
• A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
• Discretion, professionalism, and integrity in everything you do.

Benefits

• Equity. We want people to have a stake in the business so that all our interests are aligned.
• 25 days holiday
• Personalized benefits – opt-in to what matters to you
• Subsidised Private Medical Insurance with Bupa
• Enhanced maternity and paternity leave
• Wellbeing and social events
• In-house Barista Bar in London office
• Support causes that matter to you – Volunteering time off
• Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)