Executive Assistant providing administrative support to executive leadership at Ottawa Police Service. Responsibilities include coordinating meetings, preparing correspondence, and managing daily operations.
About the role
- Executive Assistant providing administrative support to leadership at Norm Ai. Offering organization and communication expertise in a fast-paced environment.
Responsibilities
- Manage and optimize complex calendars for one or more busy executives
- Resolve scheduling conflicts and proactively prioritize commitments
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
- Manage, prioritize, and triage incoming messages and correspondence
- Draft and edit communications on behalf of executives as needed
- Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
- Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
- Arrange travel for executives, including flights, accommodations, dining, and transportation
- Prepare and manage travel itineraries and any related documentation
- Perform ad-hoc administrative tasks as needed to support executive effectiveness
Requirements
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
- Experience supporting law firm partners
- Experience planning and managing events
Benefits
- 401(k) plan with an employer match
- Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
- Relocation reimbursement
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant providing high - level administrative support to the Senior Vice President of Asia at The Rockefeller Foundation. Engaging with stakeholders and ensuring efficient operation of SVP's office.
General Virtual Assistant supporting administrative tasks while working in a hybrid environment. Engaging with clients and ensuring smooth operations for business activities.
Executive Assistant supporting two senior Executives at Xellia Pharmaceuticals. Role requires managing complex calendars and international travel planning, ensuring high - quality support.
Executive Assistant managing executive office operations for the President & CEO. Supporting priorities with high - level organizational skills in a fast - paced environment.
Executive Assistant providing comprehensive support to the CEO of ClassLink, enhancing effectiveness in a fast - growing education technology company. Duties include calendar management, travel coordination, and project support.
Executive Administrative Assistant supporting executive team in Indianapolis. Handling calendar management, meeting coordination, and administrative tasks in a hybrid work environment.
Personal Assistant supporting senior Directors at Ipsos, enabling leadership effectiveness through proactive diary management and client relationship building.
Medical Assistant providing direct patient care in a team - based model at Beth Israel Lahey Health. Supporting clinical operations and ensuring smooth patient experiences during visits.
Senior Executive Assistant at Verisk managing calendars, travel, and communications for executives. Focused on organizational and administrative tasks to support executive management efficiency.