Executive Assistant supporting the Global Product Officer & Chief Marketing Officer at Ingenico. Managing executive communications, complex calendars, and office operations for a leading payments acceptance solutions provider.
About the role
- Executive Assistant providing administrative support to leadership at Norm Ai. Offering organization and communication expertise in a fast-paced environment.
Responsibilities
- Manage and optimize complex calendars for one or more busy executives
- Resolve scheduling conflicts and proactively prioritize commitments
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
- Manage, prioritize, and triage incoming messages and correspondence
- Draft and edit communications on behalf of executives as needed
- Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
- Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
- Arrange travel for executives, including flights, accommodations, dining, and transportation
- Prepare and manage travel itineraries and any related documentation
- Perform ad-hoc administrative tasks as needed to support executive effectiveness
Requirements
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
- Experience supporting law firm partners
- Experience planning and managing events
Benefits
- 401(k) plan with an employer match
- Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
- Relocation reimbursement
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