Hybrid Personal / Executive Assistant – E‑commerce Startup

at Naturida GmbH

• Job title: Personal / Executive Assistant – E‑commerce Startup
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Berlin, Germany

About the role

• Executive Assistant managing schedules and strategic support in an E-Commerce startup. Organizing operations, meetings, and stakeholder communication in a hybrid work environment.

Responsibilities

• Personal & Executive assistance.
• Comprehensive scheduling, calendar and travel planning for the executive management.
• Preparation, follow-up and coordination of meetings, including action-item tracking.
• Structuring and prioritizing email communication.
• Ensuring focus time and smooth alignment with stakeholders.
• Office & organizational management.
• Organizing and optimizing administrative workflows.
• Managing documents, contracts and office processes.
• Coordinating external service providers and ensuring a functional office setup.
• Supporting and independently executing selected projects (e.g., admin, HR, organization).
• Assisting with internal events, meetings and special tasks.
• Supporting management on strategic topics.

Requirements

• Several years of experience as a Personal Assistant / Executive Assistant, ideally in a startup or scale-up environment.
• Structured, reliable working style with high quality standards.
• Strong communication skills at all levels.
• Proactivity & initiative — you anticipate what is needed.
• Discretion & trustworthiness when handling sensitive information.
• Analytical and strategic thinking.
• Resilience & ability to multitask in a dynamic environment.
• Digital affinity (tools, processes, automation).
• Fluent German and very good English skills.

Benefits

• Work & Travel: Work up to 30 days per year from elsewhere in the EU — freedom and flexibility in balance.
• Financial security: We cover 100% of the employer contribution to the company pension scheme.
• Health & balance: Benefit from an EGYM Wellpass membership for only €25/month — for fitness, health and mental wellbeing.
• Employee discounts: Exclusive savings on our own brands and products.
• Development: Annual training budget to support your professional and personal growth.
• Work environment: Remote from Berlin with the possibility of occasional on-site presence.
• Culture: We live a modern, values-oriented company culture with significant autonomy, short decision-making paths and a true hands-on mentality.
• Team spirit: Regular offsites & team events that provide space for exchange, fun and shared growth.