Betriebsleiter managing park facilities and leading a team in Bielefeld, Germany. Ensuring efficient operations and quality management while handling administrative responsibilities.
About the role
- Operations Coordinator for Tribe X Digital ensuring operational consistency in a fast-paced environment. Manage project data, reports, contracts, and cross-department follow-ups in a hybrid setup.
Responsibilities
- Maintain accurate project data, budgets, CRM hygiene, and structured documentation across systems.
- Implement workflow updates, publish SOPs, and ensure consistent naming and documentation standards.
- Prepare and distribute weekly and monthly reports, validate data accuracy, and track follow-ups.
- Monitor time tracking compliance, address discrepancies, and document/escalate repeated issues.
- Draft and manage contracts using approved templates, track renewals, and maintain organized archives.
- Coordinate operational meetings, cross-department follow-ups, and internal inquiries.
- Track implementation of operational initiatives and manage recurring tasks to support leadership focus.
- Handle travel coordination and related logistics.
Requirements
- 1–2 years of experience in operations coordination, project coordination, or executive support.
- Fluent English (written and spoken).
- Strong organizational mindset with clear tracking habits.
- High attention to detail and process discipline.
- Confidence in following up and holding timelines.
- Comfort working inside structured systems and tools.
- Calm, solution-oriented approach when priorities shift.
- Ability to operate independently after onboarding.
- Experience in a digital marketing agency or service-based company (Nice to Have).
- Familiarity with project management tools (ClickUp, Asana, Monday, etc.) (Nice to Have).
- Strong Excel or Google Sheets capability (Nice to Have).
- CRM experience (Nice to Have).
Benefits
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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