Hybrid Transformation Operations Coordinator – One-year Contract

at Mitacs

• Job title: Transformation Operations Coordinator – One-year Contract
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$58,000 - CA$70,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Vancouver, Canada

About the role

• Coordinator supporting the Transformation Management Office within Mitacs. Assisting with project coordination and change management efforts across various initiatives.

Responsibilities

• Prepare pre-reads, agendas, meeting materials, and notes for meetings with leadership and stakeholders
• Create high-quality, concise, and visually polished PowerPoint presentations for Board, senior leadership, all-staff, and other forums
• Track initiative progress, support status reporting, and maintain organized documentation on SharePoint Online (SPO)
• Manage multiple TMO calendars and mailboxes, coordinating across stakeholders to ensure timely scheduling, follow-up, and seamless communication
• Draft and edit internal communications, announcements, and updates

Requirements

• Minimum 3 years of experience in a Coordinator, Operations Coordinator, Administrative Lead, Project Administrator, or similar role
• Degree or diploma in Business Administration, Communications, or a related field, or equivalent experience
• Advanced proficiency in Microsoft Excel, PowerPoint, SharePoint, and collaboration tools such as MS Forms and SurveyMonkey
• Demonstrated experience in coordination, reporting, communications, and light analysis
• Experience managing multiple calendars and mailboxes within a TMO or similar environment

Benefits

• Health insurance
• Professional development opportunities
• Flexible work arrangements
• Paid time off