Accounts Payable Assistant handling invoices and monitors due dates. Contributing to internal procedures at Nestlé in Ribeirão Preto.
About the role
- Accounts Payable Specialist managing the full cycle of Accounts Payable for U.S.-based clients in Senior Living industry. Ensuring timely and accurate invoice processing across multiple communities.
Responsibilities
- Process, review and code high volumes of invoices, ensuring accuracy and alignment with budget and accounting policies.
- Validate supporting documents, approvals, and compliance with internal controls.
- Manage vendor statements, resolve discrepancies, and ensure timely payment processing.
- Coordinate with U.S.-based community managers and internal departments to gather missing information, clarify charges, and solve invoice-related issues.
- Support capital project payment workflows, ensuring correct job coding and documentation.
- Prepare payment batches and assist with weekly/monthly AP cycles.
- Monitor aging reports and escalate risks or delays as needed.
- Maintain accurate and organized financial records for audits and period-end close.
- Assist with process improvements to enhance AP efficiency and accuracy.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field.
- 3+ years of experience in Accounts Payable or a similar accounting function.
- Experience managing high-volume AP environments.
- Strong understanding of invoice coding, three-way match, vendor management, and AP best practices.
- Intermediate to advanced Excel skills (VLOOKUP, pivot tables preferred).
- English fluency (spoken and written) to communicate with U.S. stakeholders.
- Exceptional attention to detail, time management, and follow-through.
- Experience working with ERPs or accounting systems (e.g., Oracle, SAP, NetSuite, Yardi, QuickBooks, etc.).
- Preferred Qualifications: Experience working with U.S. companies or in shared services environments.
- Background in Senior Living, Healthcare, Real Estate, Hospitality, or multi-location operations.
- Familiarity with coding operational vs. capital expenditures.
- Ability to work across time zones and collaborate in a fast-paced environment.
Benefits
- Christmas Bonus: 30 days, to be paid in December.
- Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
- Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
- Dental Insurance: Always smile with confidence!
- Life Insurance: (Death and MXN Disability)
- Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + Floating Holidays: 3 floating holidays in addition to the 7 official holidays in Mexico.
- Cell Phone Reimbursement & Transportation Subsidy.
- Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work.
- Multicultural Exposure: Work with operations within Mexico and United States.
- MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- Exclusive Discounts: Benefits with different companies for being part of MezTal.
- Academic Agreements: Access to national universities and language schools.
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