Billing Coordinator managing client billing processes in a hybrid role. Working with financial operations and collaborating with stakeholders to ensure accuracy in invoice processing.
About the role
- Assistant Billing Specialist handling client billing for family and estate law firm. Ensuring accuracy in invoices, resolving discrepancies, and maintaining financial records.
Responsibilities
- Assist in the preparation and issuance of client invoices, ensuring accuracy and compliance with client agreements.
- Review and verify billing data, including time entries, expenses, and other related documentation.
- Collaborate with attorneys and staff to resolve billing discrepancies and issues promptly.
- Maintain and update billing records and client information in the firm's billing system.
- Generate and distribute monthly billing reports to attorneys and management.
- Handle billing inquiries from clients and internal staff, providing clear and timely responses.
- Assist in the preparation of billing statements and related documentation for audits.
- Support the Billing Manager in implementing process improvements and best practices in billing procedures.
- Perform regular follow-ups on outstanding invoices and assist in collections efforts as needed.
- Ensure confidentiality and security of all financial and client information.
Requirements
- Associates degree in accounting, finance, or related field; Bachelors degree preferred.
- Minimum of 2 years of experience in a billing or finance-related role, preferably in a law firm or professional services environment.
- Proficiency in billing software and Microsoft Office Suite, particularly Excel.
- Strong numerical aptitude and attention to detail.
- Excellent organizational and time management skills.
- Ability to communicate effectively, both verbally and in writing.
- Strong problem-solving skills and the ability to handle sensitive and confidential information.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with legal billing software (e.g., Clio, Bill4Time, or similar) is a plus.
Benefits
- 100% Employer Paid Medical Benefits for Employees and Dependents
- Dental, Vision, and Life Insurance
- 401 (k) Matching
- Paid Time Off and Holiday Pay
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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