Senior Legal Assistant supporting the Commercial Contracting Team with contract management and legal research at GEICO. Involves collaboration with legal and business experts in a hybrid role.
About the role
- Legal Assistant supporting the Plaintiff Personal Injury practice group in Toronto. Requires 3+ years experience and involves administrative duties for a busy legal team.
Responsibilities
- Answering the phone, scheduling calls, meetings and appointments
- Opening and closing files, conducting conflict searches
- Communicating with clients, experts, service providers and the courts
- Maintaining lawyers’ calendars and an effective bring forward (BF) system
- Preparation of accounts, deposit of cheques/cash receipts, payment of invoices
- Preparing and sending invoices and communicating with clients about billing-related matters
- Organizing and submitting expense reports
- Drafting, sending, and replying to correspondence to both lawyers and clients
- Compiling, serving, and filing motion records and other court documents
- Setting up teleconferences, mediations, case conferences, and settlement conferences
- Communicating with prospective clients as a first point of contact
- Detailed electronic file organization
- File maintenance and organization including scanning and uploading into Primafact and/or the DMS (Document Management System)
- Other duties related to the administration of the practice
Requirements
- 3+ years of experience as a Legal Assistant, preferably in a litigation role
- Experience in Plaintiff Personal Injury is an asset
- Knowledge of Primafact is an asset
- Deep familiarity with the Rules of Civil Procedure, particularly as it pertains to service rules and deadlines
- Keen attention to detail
- Strong organizational and time management skills
- A strong work ethic
- Self-motivation, particularly as it relates to anticipating needs and actioning next steps
- The ability to work effectively on a team and individually
- Excellent communication skills with the ability to receive feedback
- Experience with technology and working in a hybrid environment
- Experience with Primafact, ACL, Case Center, Justice Services Online (JSO) portal, RelativityOne, iManage and/or OneDrive is an asset
Benefits
- Health, Extended Health, Dental and Vision care
- LTD insurance
- Life insurance
- Parking/Transit reimbursement
- RRSP matching program
- Paid Volunteer Time
- Referral Bonus
- Employee Assistance Program
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