Event Support Technician assisting client event team with setup and breakdown of event spaces. Performing custodial duties and ensuring safety protocols are followed at events.
About the role
- Event Executive organizing meetings, conferences, and exhibitions for the aviation industry. Support and deliver GHI’s networking services with administrative and event tasks in a hybrid environment.
Responsibilities
- Support the delivery of GHI’s networking services across meetings, conferences, and exhibitions, both behind the scenes and on site.
- Work collaboratively with sales, operations, marketing, content and conference teams, providing essential administrative and event support.
- Manage GHI meeting services, including scheduling meetings for delegates, exhibitors, and sponsors, setting up the meeting planner, carrying out conflict checks, and ensuring schedules are delivered to a premium standard.
- Lead GHI speed networking forums from concept to delivery, including recruitment of host airlines and ground handlers, schedule launches, and on-site support.
- Register delegates, manage enquiries and the conference inbox, and support venue bookings, sponsor items, and staff travel arrangements.
- Assist with event finance tasks, including liaising with credit control, raising invoices, and supporting bookings and sales administration.
- Contribute to the delivery of international exhibitions and create booking forms, contracts, and sponsorship website pages as needed.
Requirements
- Strong organisational skills with close attention to detail and a commitment to quality
- Clear, honest communication and a proactive approach to supporting colleagues and customers
- The ability to manage multiple tasks across different teams and event formats
- A genuine interest in delivering outstanding customer experiences and being part of the aviation community
- Personable and possess an ability to deliver outstanding customer service.
- Experience supporting conferences, exhibitions, or large-scale events (nice-to-have)
- Confidence working with event systems, databases, or meeting planners (nice-to-have)
- Experience working cross-functionally with sales, marketing, or content teams (nice-to-have)
Benefits
- Access tailored mentorship, training, and development opportunities
- Contribute to initiatives that shape industries and audiences
- Thrive in a culture rooted in passion, creativity, fairness, and growth
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