HR & Payroll Specialist managing payroll data and documentation for Vista Global employees. Coordinating onboarding, resignations, and payroll queries while maintaining meticulous records for Malta operations.
About the role
- Payroll Tax Specialist for Little Sprouts ensuring compliance with payroll tax regulations. Collaborates with payroll team on accurate processing and serves as backup to Payroll Specialist.
Responsibilities
- Collaborate with payroll team to ensure accurate and timely payroll processing, including but not limited to the correct calculation and application of payroll taxes.
- Monitor changes in federal, state, and local tax laws and regulations, ensuring payroll systems and pay codes remain compliant.
- Reconcile payroll tax liabilities and proactively resolve discrepancies or issues related to payroll tax filings.
- Respond to tax agency notices and inquiries, investigating and resolving any discrepancies in a timely manner.
- Assist with quarter-end and year-end payroll activities, including the preparation and distribution of W-2 forms.
- Support internal and external audits by providing necessary documentation and ensuring compliance with payroll-related policies and procedures.
- Maintain compliance with employee withholding forms (W-4) and provide education to employees on updates and changes.
- Identify opportunities for process improvement and contribute to the implementation of best practices in payroll tax administration.
- Provide support with daily payroll operations, including tasks related to pay cycles such as reviewing and correcting timecards, populating timecard data, and assisting with general payroll-related activities.
- Serve as a backup for payroll processing to ensure continuity of operations.
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
- Minimum of 3 years experience in multi-state payroll tax administration or payroll processing.
- Comprehensive understanding of federal, state, and local payroll tax regulations.
- Hands-on experience with payroll systems; familiarity with Paylocity preferred but not required.
- Proficient in Microsoft Excel and other data reporting tools.
- Demonstrated analytical and problem-solving capabilities.
- Exceptional attention to detail and strong organizational skills.
- Proven ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
- Certified Payroll Professional (CPP) designation preferred but not required.
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