Senior Equity Specialist administering and managing global equity compensation programs at Pebl. Collaborating across functions for compliance, data management, and employee experience.
About the role
- Payroll Administrator at Lindblad Expeditions ensuring accurate payroll processing and compliance in the Accounting Department. Working cross-functionally to maintain data integrity and resolve payroll issues.
Responsibilities
- Own end-to-end payroll processing for all entities, including validating data inputs, performing pre- and post-payroll audits, and submitting payrolls through Rippling (or equivalent system).
- Review timekeeping, compensation, and deduction data received from HR and/or Operations for accuracy, completeness, and correct coding prior to payroll submission.
- Process adjustments for new hires, terminations, bonuses, commissions, and other off-cycle payments as needed.
- Ensure payroll taxes, withholdings, and deductions are processed correctly and in compliance with federal, state, and local regulations.
- Maintain accurate and complete payroll records to ensure audit readiness and compliance with SOX and internal control standards.
- Prepare and reconcile payroll-related reports and supporting documentation for Accounting, HR, and external auditors.
- Partner with the Accounting Manager to review payroll results, validate journal entry support, and assist with month-end and quarter-end close activities.
- Collaborate with HR to ensure proper configuration of pay codes, benefits, and deductions and alignment with financial reporting requirements.
- Support the preparation of payroll-related accruals, variance analyses, and management reporting.
- Serve as the Finance liaison for payroll audits, system updates, and cross-departmental initiatives.
- Identify and implement process improvements to enhance efficiency, accuracy, and internal controls over payroll processing.
- Respond promptly and professionally to employee and management inquiries related to payroll.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field.
- 3–5 years of payroll and payroll administration experience; hands-on payroll processing required.
- Strong understanding of payroll regulations, compliance requirements, and payroll accounting principles.
- Experience with Rippling, ADP, or similar payroll system required.
- Demonstrated ability to manage data accuracy, analyze variances, and resolve discrepancies.
- Excellent attention to detail, organization, and time management.
- Strong Excel skills, including data analysis and reconciliation functions.
- Effective communication and interpersonal skills; able to partner effectively with HR, Accounting, and other stakeholders.
- Public company and SOX experience preferred.
- Self-starter with a continuous improvement mindset—takes ownership, anticipates issues, and drives solutions.
- Must be available to work onsite at least 3 days per week in our New York City-area office.
Benefits
- Annual bonus eligibility: 7.5%
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