Executive Assistant managing complex administrative tasks for Cargill, coordinating meetings, travel, and communications. Providing support and training while ensuring adherence to corporate policies.
About the role
- Executive Assistant providing high-level support to senior executives at Knix, enhancing executive effectiveness and upholding the company's culture.
Responsibilities
- Provide high-level administrative support to the CEO and Chief Commercial Officer
- Manage extremely active, complex, and fluid calendars with a focus on priority, impact, and preparedness
- Proactively prioritize emails, meeting requests, and incoming communications
- Exercise independent judgment to accept, decline, or reschedule meetings in alignment with executive priorities
- Prepare correspondence, briefing notes, agendas, and presentations for executive meetings
- Arrange complex travel, itineraries, and logistics (primarily local to Toronto, with some travel)
- Complete expense reports accurately and efficiently
- Own end-to-end calendar strategy, ensuring optimal use of executive time
- Act as a strategic gatekeeper, protecting executives from unnecessary meetings and distractions
- Lead or support a wide range of projects, from straightforward to highly complex
- Serve as a primary point of contact between executives and internal leaders, employees, board members, and external partners
Requirements
- 5+ years of experience supporting senior executives in a high-growth or fast-paced environment
- Proven ability to operate autonomously with sound judgment and discretion
- Exceptional proficiency in Google Workspace, Excel/Sheets, and PowerPoint/Slides
- Strong project management and organizational skills with meticulous attention to detail
- Outstanding written and verbal communication skills
- Ability to perform under tight deadlines without compromising quality
- Willingness to travel based on business needs (primarily local to Toronto)
Benefits
- 100% coverage of health, dental, and HSA premiums
- Generous coverage for paramedical services, mental health support, and vision care
- Access to virtual coaching, therapy, and legal counseling via Dialogue
- 3 Floater Days and 10 Sick Days every year
- 4 extra paid days off for long weekends
- Paid Parental Leave plan that tops up salary to 80% for 24 weeks
- GRSP Match program (up to 3% match)
- $500 annual development budget
- 50% discount on Knix products
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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