Executive Assistant providing personal and business support to the founder of Web Spring, a performance marketing agency in Köln. Responsible for organization, planning, and various supportive tasks.
About the role
- Executive Assistant providing high-level support to senior management in a busy logistics environment. Managing operations to enhance efficiency and workflow for executives.
Responsibilities
- Provide high-level administrative support to senior executives, including diary management, travel coordination, and meeting scheduling.
- Manage incoming communications, screen calls and emails, and prioritise correspondence on behalf of executives.
- Prepare agendas, reports, presentations, briefing papers, and meeting minutes.
- Coordinate internal and external meetings, including leadership meetings, board meetings, and stakeholder engagements.
- Support project coordination and follow up on key actions across departments.
- Arrange domestic and international travel, accommodation, and itineraries.
- Maintain confidential records, documents, and executive files with a high level of discretion.
- Liaise with internal teams, clients, suppliers, and external stakeholders in a professional manner.
- Assist with event planning, executive visits, and business functions.
- Monitor deadlines, key deliverables, and operational priorities to ensure executives remain well prepared.
- Support budget tracking, expense processing, and invoice administration where required.
- Contribute to process improvements that enhance efficiency within the executive office.
Requirements
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative support role.
- Experience working in logistics, supply chain, transport, manufacturing, or another fast-paced operational environment is preferred.
- Excellent organisational and time management skills, with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail and problem-solving ability.
- Ability to work independently and collaboratively across teams.
- Comfortable operating in a deadline-driven and changing environment.
- A proactive approach with the confidence to anticipate executive needs.
- Educated to A-level or equivalent; additional business administration qualifications would be beneficial.
Benefits
- Competitive salary: **£35,000 - £50,000 per annum**
- Annual performance-related bonus
- Pension scheme
- Private healthcare
- Generous annual leave entitlement plus public holidays
- Hybrid working options, where applicable
- Career development and training opportunities
- Employee assistance programme
- Life assurance
- Company events and wellbeing initiatives
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Company Secretary leading governance for a national mental health support organisation. Shaping decisions through lived experience led governance model with emphasis on compliance and accountability.
Senior Assistant in Ferring Pharmaceuticals managing logistics and administrative tasks for the Leadership Team. Ensuring smooth coordination across calendars, travel, and documentation processes.
Executive Assistant role in a rapidly growing E - Commerce Scale Up ensuring organized office operations. Managing schedules, communications, and office management to assist leadership.
Founder’s Associate / Executive Assistant supporting the management team at IWJB NGO focusing on financial education for youth. Handling scheduling, communication, HR tasks, and project support role.
Executive Assistant supporting executive leadership at Rincon Research Corporation, organizing schedules and coordinating events for the Tucson facility. Requires strong administrative skills and confidentiality.
Company Secretary ensuring compliance with SEBI regulations for listed companies. Overseeing corporate governance, compliance audits, and risk management frameworks.
Executive Assistant providing high - level administrative support to the President in Islamabad's corporate environment. Role involves managing calendars, communications, meetings, and maintaining confidentiality.
Executive Assistant providing dedicated administrative support to executives at TD Bank. Managing schedules, information flow, and acting as the liaison among internal and external partners.
Executive Assistant supporting the National Data Buoy Center operations at Stennis Space Center. Providing high - level administrative support to the Director and Senior Leadership Board.