Company Secretary leading governance for a national mental health support organisation. Shaping decisions through lived experience led governance model with emphasis on compliance and accountability.
About the role
- Executive Assistant supporting executive leadership at Rincon Research Corporation, organizing schedules and coordinating events for the Tucson facility. Requires strong administrative skills and confidentiality.
Responsibilities
- Serve as Administrative Assistant to the Executive Staff, including Organizing and prioritizing leadership calendars to minimize schedule conflicts
- Receiving phone calls for Executive Staff
- Provide administrative support in a team environment, partnering with other administrative assistants for planning and coordination
- Planning and coordinating domestic/international travel for executive staff
- Preparing and reconciling expense reports
- Drafting departmental and directorate correspondence
- Arranging meetings, which includes reserving and approving conference rooms and coordinating business lunches
- Documenting and promulgating corporate processes, including ISO-related documentation
- Assisting in organizing and executing briefings and internal communications activities
- Overseeing the process for monthly project status reports
- Supporting senior leadership in ad hoc tasks
- Collaborates with Human Resources and Operations team for onboarding of new hires and other corporate directives as needed.
- Plan, coordinate, and attend all Tucson events, including holiday party, company picnic, etc.
- Will be main point of contact with all vendors.
- Will act as liaison to other facilities, providing guidance on planning events outside of Tucson.
- Act as liaison between satellite offices and corporate.
Requirements
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant Administrative Assistant experience OR 6 years with a HS Diploma.
- Extensive experience with Outlook and Office365 suite including PowerPoint, Word, and Excel.
- Excellent communication skills (verbal and written) and a great team player.
- Handles confidential information with proper discretion.
- Ability to work on-site M-F from 8am – 4pm.
- Ability to obtain and maintain TS/SCI security clearance.
Benefits
- 100% employer-paid premiums for family medical and dental insurance
- employee life insurance
- short-term and long-term disability (STD & LTD)
- Flexible reimbursement spending accounts for medical expense and dependent care
- Immediate participation and vesting in the company’s Employee Stock Ownership Plan (ESOP) and 401(k) Plan
- Employer contributions to RRC’s ESOP
- Employer matching contributions to the company’s 401( k) Plan
- Employer discretionary contributions to the company’s 401(k) Plan
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