Hybrid Office and Event Manager, Trade Fair Organization

at Johner Institut GmbH

• Job title: Office and Event Manager, Trade Fair Organization
• Job type: Part Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Konstanz, Germany

About the role

• Office and Event Manager responsible for organizing trade fair appearances and events in Germany. Ensuring smooth operations and contributing to team satisfaction and organizational culture.

Responsibilities

• You manage the operational planning of our trade show appearances, e.g., registrations, coordination with event organizers, and coordination of booth construction, materials and logistics
• You organize travel, accommodations and scheduling for our team during trade shows while keeping budgets, deadlines and all organizational details in view
• You plan and organize our own event, Medical Device Days — from preparation and coordination with service providers to on-site execution
• As Office Manager, you are the heart of the office and contribute to the satisfaction and well‑being of our employees and clients
• To ensure smooth office operations, you handle administrative and organizational tasks such as mail processing, ordering office supplies, managing the digital filing system and liaising with building management, the cleaning service and other external partners
• You plan and organize our team days from the initial concept to the final details, strengthening our company culture and creating the basis for memorable shared experiences

Requirements

• You have at least a completed commercial vocational qualification, for example as an Event Manager or Event Clerk
• You bring experience in office management, event management or trade fair organization
• A strong customer- and service-oriented mindset comes naturally to you
• You are an organizational talent with excellent communication skills, enjoy working in a team and take pleasure in organizing and coordinating
• Occasional travel to trade shows and events is expected
• You work proactively, think ahead and quickly identify where support or coordination is needed
• You are confident in a digital environment and proficient in MS Office; you adapt quickly to new software applications

Benefits

• Innovative working environment with plenty of scope for shaping your role and freedom to implement changes
• Great team atmosphere and strong collegial cohesion
• Support for and promotion of your professional and personal development
• Flexible working options without core hours — you decide whether to work remotely or from one of our locations in Konstanz, Frankfurt or Berlin
• Company bike (JobRad), Hansefit membership, two team events per year and the option for a workation