Senior Controller responsible for financial operations of private market funds at a consultancy in Zürich. Involves reporting, audits, and stakeholder communication in a hybrid work environment.
IS
Hybrid Information and Records Controller
Posted 3 months ago
About the role
- Information and Records Controller managing engineering documentation at Transport for London. Overseeing document control processes and ensuring compliance with best practices.
Responsibilities
- Manage all documentation which requires formal issue and secures storage
- Responsible for the capture, control, distribution and systematic storage of engineering/maintenance project documentation
- Ensure the full life-cycle of efficient and effective document management
- Act as key contact and interface for all document control issues
- Ensure overall document controls are quality checked to required standards as part of contract management processes
- Ensure the smooth and efficient running of the document control function
- Manage all project documents by ensuring they're correctly logged, stored, retrieved, quality checked and dispatched as appropriate
- Contribute to developing document management processes from document capture through archiving
- Writing and distributing technical & practical guidance, summaries and work instructions for document control systems
- Deliver training as necessary, for internal and external teams, contractors and suppliers
- Providing general information and records administration as required to support business/project timelines
Requirements
- Demonstrable ability to communicate effectively and build effective working relationships at all levels
- Demonstrable ability to analyse complex data, draw conclusions and produce reports, with exceptional attention to detail
- Highly organised and responsive with the ability to manage conflicting priorities supporting multiple workstreams to tight deadlines
- Ability to support and guide non-expert users in the use of Electronic Document Management Systems (EDMS)
- Skilled in the use of Electronic Document Management Systems (EDMS)
- Proficient in the use of the Microsoft Office (Word, Excel, PowerPoint), SharePoint and Adobe PDF
- Adaptable, self-motivated with the ability to work flexibly and provide general administration skills
- Good knowledge of Document Management best practices including version control, document numbering, metadata (attributes) requirements, workflows and transmittal issuing
- Knowledge of GDPR and data / information security
- Knowledge and understanding of various Electronic Document Management Systems (EDMS)
- Understanding of Freedom of Information regulations
- Knowledge of Livelink and Asite Adoddle is desirable
- Experience of working within Document Control and Information Management roles
- Experience of using various Electronic Document Management Systems (EDMS)
- Experience of engaging with stakeholders (at all management levels) including both internal company and external stakeholders
- Experience of receiving and processing document and information handovers from projects and external organisations
- Experience of supporting contract management and project environment in a large, complex, safety-focused and regulated organisation
- Experience of working within an operational environment (ideally rail is desirable).
- Experienced in the effective use of manual and electronic MS Office Word, Excel, Outlook and SharePoint.
Benefits
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
- 30 days annual leave plus public and bank holidays
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
- Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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