AY
AyvensFP&A Controller
FP&A Controller responsible for financial planning and analysis at Ayvens. Leading performance reporting, budgeting, and strategic financial projects within the business.
IS
Hybrid Information and Records Controller
Posted yesterday
About the role
- Manage all documentation which requires formal issue and secures storage
- Responsible for the capture, control, distribution and systematic storage of engineering/maintenance project documentation
- Ensure the full life-cycle of efficient and effective document management
- Act as key contact and interface for all document control issues
- Ensure overall document controls are quality checked to required standards as part of contract management processes
- Ensure the smooth and efficient running of the document control function
- Manage all project documents by ensuring they're correctly logged, stored, retrieved, quality checked and dispatched as appropriate
- Contribute to developing document management processes from document capture through archiving
- Writing and distributing technical & practical guidance, summaries and work instructions for document control systems
- Deliver training as necessary, for internal and external teams, contractors and suppliers
- Providing general information and records administration as required to support business/project timelines
Requirements
- Demonstrable ability to communicate effectively and build effective working relationships at all levels
- Demonstrable ability to analyse complex data, draw conclusions and produce reports, with exceptional attention to detail
- Highly organised and responsive with the ability to manage conflicting priorities supporting multiple workstreams to tight deadlines
- Ability to support and guide non-expert users in the use of Electronic Document Management Systems (EDMS)
- Skilled in the use of Electronic Document Management Systems (EDMS)
- Proficient in the use of the Microsoft Office (Word, Excel, PowerPoint), SharePoint and Adobe PDF
- Adaptable, self-motivated with the ability to work flexibly and provide general administration skills
- Good knowledge of Document Management best practices including version control, document numbering, metadata (attributes) requirements, workflows and transmittal issuing
- Knowledge of GDPR and data / information security
- Knowledge and understanding of various Electronic Document Management Systems (EDMS)
- Understanding of Freedom of Information regulations
- Knowledge of Livelink and Asite Adoddle is desirable
- Experience of working within Document Control and Information Management roles
- Experience of using various Electronic Document Management Systems (EDMS)
- Experience of engaging with stakeholders (at all management levels) including both internal company and external stakeholders
- Experience of receiving and processing document and information handovers from projects and external organisations
- Experience of supporting contract management and project environment in a large, complex, safety-focused and regulated organisation
- Experience of working within an operational environment (ideally rail is desirable).
- Experienced in the effective use of manual and electronic MS Office Word, Excel, Outlook and SharePoint.
Benefits
- Final salary pension scheme
- Free travel for you on the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
- 30 days annual leave plus public and bank holidays
- Private healthcare discounted scheme (optional)
- Tax-efficient cycle-to-work programme
- Retail, health, leisure and travel offers
- Discounted Eurostar travel
- Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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