Hybrid Project Coordinator – Global Assurance

at International Justice Mission

• Job title: Project Coordinator – Global Assurance
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• Project Coordinator supporting Global Assurance initiatives at IJM, managing project workflows and communications across global stakeholders. Focused on maintaining audit processes and operational support.

Responsibilities

• Coordinate and track the execution of audit and assurance workplans, including scheduling of fieldwork, team meetings, and reporting milestones.
• Support the annual and quarterly audit planning processes through data gathering, calendar coordination, and documentation support.
• Maintain audit calendars, trackers, and status dashboards to ensure visibility and timely progress on all assurance activities.
• Assist in preparing project timelines and coordination of field visits, virtual reviews, and team check-ins.
• Facilitate internal communications across the global and regional assurance teams, including maintaining shared folders, taking minutes, and following up on action points.
• Liaise with regional offices and audit teams to ensure audit-related logistics and document flows are handled efficiently and professionally.
• Support the collection, sorting, and synthesis of data for audit planning, fieldwork, and reporting.
• Assist in building visual dashboards and formatting executive reports and summaries for leadership and board-level review.
• Maintain and manage standardized templates and trackers for audit findings, follow-ups, and performance metrics.
• Assist in maintaining, updating, and improving internal audit tools, templates, and databases used by the Global Assurance team.
• Support minor troubleshooting and coordination with IT or external vendors regarding upgrades or maintenance of audit-related software platforms.
• Contribute to testing and feedback cycles for new features or updates rolled out in assurance systems or tools.
• Maintain centralized filing and version control for audit reports, evidence files, workpapers, and templates.
• Support the development and revision of internal SOPs, tools, and training materials for the assurance function.
• Identify and suggest improvements in project coordination tools, communication processes, and knowledge management systems.

Requirements

• Bachelor’s degree in Business Administration, Project Management, Accounting, or a related field.
• 2–4 years of experience in a project coordination or audit support role, preferably within a global nonprofit or international development setting.
• Prior experience supporting remote teams across multiple time zones is highly desirable.
• Strong project coordination and time management skills; experience with project management platforms (e.g., Smartsheet, Asana, MS Project) is a plus.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Experience handling documentation with high attention to detail and quality standards.
• Familiarity with audit, compliance, or risk management concepts is advantageous.

Benefits

• Comprehensive Medical/Dental/Vision benefits
• Monthly commuter and parking benefits in the DC metro area
• Retirement benefit options
• Paid leave starting at 23 days
• 12 holidays (plus early release the day prior)
• Daily, quarterly, and annual community spiritual formation
• Robust staff care resources