Administrative Assistant supporting office supplies management and documentation tasks for Bureau Veritas. Collaborating effectively with suppliers and internal teams in operational activities.
About the role
- EA/Office Manager supporting Hiya's Executive Team, managing schedules, events, and relationships.
Responsibilities
- Manage executive calendars, travel, and inboxes; anticipate needs and ensure alignment with business priorities.
- Coordinate and host in-office visits for advisors, business leaders, and clients; manage key partner and advisor relationships.
- Plan and execute company events such as All Hands, holiday celebrations, off-sites, and culture initiatives.
- Collaborate with the People and Operations teams on office projects and company-wide communications.
- Support cross-functional initiatives and special projects on behalf of the Executive Team.
- Maintain discretion and professionalism in handling sensitive information.
Requirements
- Experience supporting senior leaders in an EA, Business Partner, or similar role.
- Strong organizational and communication skills; comfortable managing multiple priorities.
- Experience coordinating high-level meetings, travel, and events.
- Professional presence and ability to build relationships with executives and external partners.
- Proficient in Google Workspace, Slack, and Zoom.
- High integrity, sound judgment, and a proactive, solutions-oriented mindset.
Benefits
- Equity compensation
- 401K program with 3% match through Fidelity Investments
- Flexible vacation plan
- 15 Paid holidays, including Recharge Days
- 100% covered medical, dental, and vision for the employee and 50% coverage for dependents
- Flexible spending, health savings accounts and Pretax dependent day care savings plan
- Paid parental leave
- Voluntary Life and AD&D, and Accident insurance options
- Employer-paid life insurance
- Employer-paid long-term disability coverage (in qualifying states)
- Donation Matching for a charity of your choice (up to $1,000/ year)
- $1,000/year reimbursement in Professional Development funds
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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