Proposal Coordinator assisting with RFPs and proposals at PNC's Institutional Asset Management. Supporting senior staff with various proposal - related tasks from a remote location.
HL
Hybrid Proposal Coordinator, Content Analyst
Posted 3 months ago
About the role
- Proposal Coordinator managing RFP submissions across Hanna360's various business lines. Ensuring compliance, formatting, and accurate submissions for proposal development.
Responsibilities
- Coordinate RFP submissions across HannaIS, HannaHealth, and HannaHub, ensuring all requirements, deadlines, and forms are met.
- Manage portal uploads and vendor registrations for counties, health plans, and state agencies.
- Prepare and format proposal documents for consistency, accuracy, and branding.
- Complete and maintain required forms, certifications, insurance documentation, and compliance attachments.
- Maintain and update the proposal content library, ensuring all boilerplate content and supporting documents are current.
- Track proposal activity using HubSpot, or similar tools — including due dates, submission statuses, and outcomes.
- Compile win/loss data and support development of monthly RFP dashboards for leadership.
- Assist in research, data entry, and proofreading to support RFP narratives and appendices.
- Provide light administrative support for pricing or contract exhibits when needed.
Requirements
- 2–5 years of project coordination, administrative, or proposal support experience (preferably in government contracting, healthcare, or professional services).
- Strong command of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
- Excellent attention to detail, organization, and written communication skills.
- Comfortable managing multiple deadlines simultaneously.
- Experience with SharePoint, Notion, or proposal software (RFPIO/Loopio) a plus.
- Bachelor’s degree preferred (Communications, Business, English, or related field).
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with company match
- Generous PTO and paid holidays
- Professional development opportunities
- Employee assistance program
- Company-sponsored events and activities
- Hybrid Work Environment
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Senior Federal Proposal Manager at DXC Technology crafting proposals to win strategic opportunities across U.S. federal agencies. Leading proposal development with a focus on compliance and persuasion.
Proposal Manager leading complex international HVDC tenders at GE Grid Solutions. Collaborating with cross - functional teams and driving successful contract negotiations for energy projects.
Senior Proposal Manager developing impactful proposals for large Audit and Tax pursuits at PwC Canada. Managing project complexity and providing strategic pursuit guidance to teams.
Senior Proposal Manager providing high - level support in proposal development for Life Sciences. Leading the Proposals team while ensuring communication across teams and compliance with processes.
Senior Proposal Coordinator coordinating and managing proposals for Arcadis businesses. Assisting in training Proposal Coordinators and overseeing proposals for client development.
Proposal Coordinator managing business proposal processes for Bureau Veritas. Ensuring accurate and timely submission of proposals related to quality and safety services.
Proposal Manager overseeing proposal development in a dynamic company providing technical services. Collaborating with teams to secure new business opportunities and ensure compliance with RFP requirements.
Senior Proposal Specialist for Stantec's Buildings team in Calgary. Collaborating with technical experts for business development and proposal support.
Director/Sr. Proposal Manager at TechSur Solutions managing federal proposals from pre - RFP to submission. Collaboration and leadership required to ensure compliance and high - quality deliverables.