Proposal Manager leading Aecon's formal submissions for major projects. Managing proposals in a deadline - driven environment with focus on construction industry.
HL
Hybrid Proposal Coordinator, Content Analyst
Posted 6 days ago
About the role
- Proposal Coordinator managing RFP submissions across Hanna360's various business lines. Ensuring compliance, formatting, and accurate submissions for proposal development.
Responsibilities
- Coordinate RFP submissions across HannaIS, HannaHealth, and HannaHub, ensuring all requirements, deadlines, and forms are met.
- Manage portal uploads and vendor registrations for counties, health plans, and state agencies.
- Prepare and format proposal documents for consistency, accuracy, and branding.
- Complete and maintain required forms, certifications, insurance documentation, and compliance attachments.
- Maintain and update the proposal content library, ensuring all boilerplate content and supporting documents are current.
- Track proposal activity using HubSpot, or similar tools — including due dates, submission statuses, and outcomes.
- Compile win/loss data and support development of monthly RFP dashboards for leadership.
- Assist in research, data entry, and proofreading to support RFP narratives and appendices.
- Provide light administrative support for pricing or contract exhibits when needed.
Requirements
- 2–5 years of project coordination, administrative, or proposal support experience (preferably in government contracting, healthcare, or professional services).
- Strong command of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
- Excellent attention to detail, organization, and written communication skills.
- Comfortable managing multiple deadlines simultaneously.
- Experience with SharePoint, Notion, or proposal software (RFPIO/Loopio) a plus.
- Bachelor’s degree preferred (Communications, Business, English, or related field).
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with company match
- Generous PTO and paid holidays
- Professional development opportunities
- Employee assistance program
- Company-sponsored events and activities
- Hybrid Work Environment
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