Hybrid Team Assistant Operations – Scheduling & Coordination

at Galvanek Bau GmbH

• Job title: Team Assistant Operations – Scheduling & Coordination
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: €32,000 - €42,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Berlin, Germany

About the role

• Team Assistant in Operations responsible for scheduling, follow-ups, and digital organization at a fast-growing startup in the renewable energy sector.

Responsibilities

• SITE SCHEDULING – Plan subcontractors, check capacities and dependencies, confirm or reschedule appointments, set reminders, and follow up on no‑shows.
• FOLLOW‑UPS & TASK DISTRIBUTION – Create to‑dos from calls/meetings in ClickUp, assign owners and due dates, and track progress until tasks are completed.
• DIGITAL FILING – Structure Google Drive, enforce naming conventions and access rights, and maintain templates.
• INVOICES & CONTRACTS – Prepare incoming invoices, track approvals and deadlines, maintain tidy records; coordinate orders and supplier communication.
• DAILY OPS – Triage email and mail inboxes, prioritize and route items to the right owners, and coordinate internal meetings.

Requirements

• ORGANIZATIONAL TALENT – You think in systems and follow tasks through until they are completed.
• PRECISION & SPEED – Fast, reliable, and accurate.
• PROBLEM SOLVER – You resolve dependencies and make sound decisions.
• DIRECT FEEDBACK – Clear, honest, and respectful communication both internally and externally.

Benefits

• REMOTE & HUBS – Work from home across Germany or from our offices in Nuremberg/Berlin.
• FLEX HOURS – Performance matters more than presence.
• HIGH‑PERFORMANCE CREW – Ambitious team with direct decision‑making.
• IMPACT – Your work is meaningful and drives change.
• EVENTS – Regular team events.
• EARLY OWNERSHIP – Take on your own topics with tangible impact.