About the role

Clinical Vendor Manager overseeing clinical studies from start-up to close-out at Excelya, a mid-size CRO. Role involves coordination with internal stakeholders and ensuring compliance with contractual obligations.

Responsibilities

**Study Start-Up Coordination **: Participation in study launch meetings, organization of internal evaluation committees, drafting of Scope of Work/Request for Proposal (SoW/RFP), and development of timelines with ongoing tracking.
**CRO Selection & Contracting **: Involvement in CRO selection (proposal analysis, bid defense meetings), budget estimation, financial/legal negotiation, and follow-up on contract approvals.
**CRO Oversight**: Leading the CRO kick-off meeting, reviewing user documentation, managing technical specifications, and coordinating input from internal stakeholders.
**UAT Preparation & Execution **: Organizing User Acceptance Testing (UAT), preparing test scripts, coordinating prerequisites, and collecting essential contact details for CRO operations.
**Operational Oversight During Implementation **: Monitoring study timelines, responding to CRO queries, and giving the go-ahead for study launch once all prerequisites are met.
**Study Conduct **: Ensuring quality and compliance of CRO services, attending follow-up meetings, and communicating alerts or reports to internal stakeholders.
**Local Support & Budget Management **: Supporting local teams with CRO-related issues, managing centralized services budgets, processing invoices, and handling contract amendments during the study.
**Study Close-Out **: Coordinating site clean-up, finalizing budget closure, ensuring proper study file archiving, and participating in CRO performance evaluation meetings.

The consultant will oversee centralized services activities across all phases of clinical studies, from start-up to close-out. Responsibilities include coordinating with internal stakeholders and CROs, managing timelines and budgets, and ensuring compliance with contractual obligations. The role involves supporting both global and local teams, handling multiple projects simultaneously, and adapting to evolving study requirements. Strong organizational skills, attention to detail, and the ability to drive cross-functional collaboration are essential for success.

**Why join us ?**
At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.
Here’s what makes us unique—
We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s **leading mid-size CRO **with the **best employee experience**. Our **one-stop provider service model**—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient’s journey.
**Excelling with care** means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.