Hybrid Event Producer

at EnsembleIQ

• Job title: Event Producer
• Job type: Contract
• Experience level: Mid level, Senior
• Salary: CA$60,000 - CA$65,000 per year
• Degree requirement: Bachelor's Degree
• Tech skills: Go
• Location requirements: Hybrid, Toronto, Canada

About the role

• Contract Event Producer at EnsembleIQ managing logistics and sponsor relations for events across North America. This role involves 6-8 annual events, both in-person and virtual.

Responsibilities

• Lead the tactical execution of assigned show production elements for all in-person events.
• Collaborate closely with the Show Director to develop and manage key parts of the event timeline, production schedule, costing, and overall logistics.
• Develop and oversee the event mobile app platform for applicable events.
• In collaboration with the Show Director, create detailed production schedules and 'runs of the show' for rehearsals and day-of-event execution.
• Collect and review all show scripts, verifying them against the production run of the show.
• Coordinate and execute event logistics, including scheduling appropriate parties for staging and technical rehearsals and coordinating green room requirements and stage furniture rentals.
• Source internal resources or external suppliers for assigned production elements, developing accurate costings, and ensuring execution remains on budget and delivered on time.
• Handle and oversee the resolution of any issues that arise during the planning and execution phases.
• Coordinate and execute all sponsor activations, including gathering requirements, scheduling, and providing on-site support to ensure successful setup and implementation.
• Manage comprehensive sponsor communication, deliverables, and execution to ensure all sponsor objectives are met through effective coordination and timely updates.
• Provide sponsors with necessary training on technical platforms as needed and ensure they have the tools and support for seamless participation.
• Create and distribute all sponsor-related documentation, including the Sponsor Show Kits, FAQs, support materials, and other essential communications.
• Work collaboratively with internal stakeholders to understand and meet their objectives for show experiences.
• Engage with external stakeholders and vendors to understand and develop mutually beneficial event best practices documentation and timelines.
• Engage directly with all event speakers (post-introduction by the content director) to coordinate event-related elements such as recordings, rehearsals, and arrival times.
• Develop and manage comprehensive speaker communications, including Speaker Show Kits, FAQs, and event details to ensure a smooth experience.
• Collect and distribute all necessary speaker-related materials, including presentation slides, bios, headshots, and waivers.
• In partnership with the Show Director, collect all AV and technical requirements from presenters.

Requirements

• 3+ years of in-person event experience is required, including experience with trade shows and conferences.
• 1+ years of virtual event experience is required.
• Experience with complex virtual event platforms is preferred (beyond common platforms like Zoom, Go-To Meeting, WebEx, or Cvent).
• A Bachelor's degree is required.
• A highly collaborative problem solver demonstrating positivity and a “can do” attitude.
• Experience with Conference, Awards, and/or events within the CPG, Retail, Drug/Pharmaceutical, Convenience, Restaurant, Hotel, or Grocery industries is a significant plus.

Benefits

• N/A