Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Executive Administrative Assistant assisting the VP and team at Elevance Health. Managing calendars, handling correspondence, and supporting executives across time zones.
Responsibilities
- Serves as an intermediary between the executive and management, customers and associates.
- Will support a leader located on the west coast and a team spread across various time zones.
- Writes and routes confidential correspondence.
- Will be responsible for managing multiple calendars.
- Screens, handles or distributes incoming phone calls and complaints.
- Maintains confidential correspondence and general files.
- Orders supplies.
- Prepares and tracks budgets.
- Coordinates travel plans.
- Submits expense reports.
- Compiles and distributes meeting minutes.
- Compiles information for reports, documents and proposals.
- Collates and assembles materials, makes arrangements for meetings/presentations.
- Organizes chart up-dates.
- Prepares forms and reviews documentation for conformance with internal policies and procedures.
- Utilizes various software packages such as spreadsheet, word processing, database and graphics to produce high quality reports, presentations and documents.
- Researches, verifies and prepares reports.
- Creates and maintains databases.
Requirements
- Requires a HS diploma or equivalent
- a minimum of 5+ years administrative experience
- The ability to build relationships across the organization
- Skills in resolving conflicts and prioritizing tasks
- Proven experience providing support to multiple executives distributed across various time zones
Benefits
- merit increases
- paid holidays
- Paid Time Off
- incentive bonus programs
- medical benefits
- dental benefits
- vision benefits
- short and long term disability benefits
- 401(k) +match
- stock purchase plan
- life insurance
- wellness programs
- financial education resources
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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