Hybrid Legal Support Assistant

at DLA Piper

• Job title: Legal Support Assistant
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Houston, United States

About the role

• Legal Support Assistant providing administrative support to AI practice group at DLA Piper. Collaborating with team members, managing documents, and assisting with a range of office tasks.

Responsibilities

• Receives assignments and works collaboratively with other Legal Support Services team members to ensure timely and accurate completion of work.
• Collaborates with peers to provide team support and coverage.
• Prepares, edits and proofreads a variety of documents such as correspondence, agreements, pleadings, spreadsheets and presentations.
• May require use of transcription/dictation equipment.
• Monitors, accepts and completes work assignments through firm software delegation tool.
• Processes administrative tasks including expense reports, check requests, time entry, prebilling tasks, conflicts checks and opens new client/matters, calendaring, travel arrangements and document organization.
• Files documents using electronic system.
• Assists with research for projects, pulling documents and other related tasks.
• Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines.
• Serves as point of contact for LSS teams and timekeepers on administrative, document production, and practice specific tasks.
• Performs a variety of tasks utilizing the firm's technology.
• Conducts document searches and uploads documents from various sources to firm e-Rooms/web rooms, e.g., links, pdfs, etc., using consistent naming protocols.
• Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate.
• Other duties as assigned.

Requirements

• Good verbal and written communication skills
• Strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis.
• Basic knowledge of Microsoft Office.
• Must have a professional demeanor and strong work ethic.
• Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills.
• 1 year of experience performing basic office and clerical type duties in a law firm or professional service organization.
• Ability to work effectively in a fast-paced environment.
• Must be a self-starter and demonstrate proactivity and the ability to take ownership and also work effectively as part of a team.
• Must maintain confidentiality and demonstrate strong professional judgment.

Benefits

• Reasonable accommodation may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.
• Applicants must apply directly online instead of sending application materials via email.