PR Specialist strengthening Securitas' reputation through proactive and reactive media work. Collaborating with cross - functional teams on press materials and crisis communication.
DS
Onsite Administrative Specialist – Review of Usage Reports, Mixed Programs Team
Posted 4 hours ago
About the role
- Admin position for reviewing usage reports at DAAD’s Bonn office. Collaborating with universities and handling contracts and documentation.
Responsibilities
- Create and administer grant agreements with universities in close coordination with the responsible specialist departments
- Process incoming funding requests
- Review usage reports for factual and arithmetic accuracy, including in-depth checks
- Advise universities on the correct preparation of these reports
- Initiate and monitor dunning procedures for outstanding usage reports, payments, or missing documents
- Determine recoveries, including any applicable interest
- Conduct written and verbal correspondence with grant recipients
- Coordinate with technical, policy, and legal departments
- Prepare result memos in cases of uncertainty
- Document audit findings
- Support reporting activities and the compilation of required statistics
Requirements
- Completed relevant vocational training (commercial or administrative)
- Confident use of MS Office products (Word, Excel, Outlook, Teams)
- Good knowledge of working with databases and document management software
- Strong numerical skills and confidence handling finance-related processes
- Knowledge of grant/subsidy law (Zuwendungsrecht) and the German Federal Budget Code (Bundeshaushaltsordnung)
- Proficiency in English, both written and spoken
- Analytical thinking and a structured working approach
- Resilience, reliability, negotiation skills, organizational ability, and team orientation
- Basic knowledge of interest law and recovery calculations (desirable)
- SAP experience (desirable)
- Knowledge of the German higher education system (desirable)
Benefits
- Collective agreement: attractive pay under TVöD Bund with an annual special payment
- 39-hour workweek (full-time) and 30 days annual leave (based on a 5-day week)
- Long-term security through an occupational pension scheme
- Sustainable mobility: subsidized Deutschlandticket, access to the GoFlux carpooling app, good transport connections, company bicycles, and good cycling infrastructure
- Flexible working: a range of working-time models, extensive flextime arrangements, and the option to work remotely (generally around 50%)
- Professional development: individual training opportunities for your career development
- Health promotion: company sports, social counselling, modern cafeteria, and health services
- Family-friendly environment: places at the international daycare centre (Kita) Bonn
- Close collaboration in small teams with an open communication culture
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