Compliance Reporting Assistant supporting compliance activities and gaining hands - on experience in a dynamic international environment. Assist in preparing reports and dashboards while collaborating with various stakeholders.
About the role
- Oversee Regulatory Compliance and Document Management across North America while supporting LATAM regulations. Lead a team in maintaining compliance and documentation standards for Brenntag operations.
Responsibilities
- Lead a team responsible for product setup, supplier documentation management, TraceGains oversight, and document approvals.
- Ensure consistent application of documentation and regulatory standards across all product categories and systems.
- Serve as the primary escalation point for document-related issues and regulatory concerns.
- Develop and monitor metrics related to document turnaround time, accuracy, and compliance rates.
- Mentor and coach team members to build technical and regulatory competency.
- Oversee document acquisition, review, and approval for all supplier and Brenntag-generated documents.
- Manage TraceGains workflows for supplier document control, ensuring compliance for active materials.
- Coordinate document requests from customers and ensure prompt responses through efficient communication and prioritization.
- Support product removal/deletion and change notification processes, including supplier updates and specification revisions.
- Monitor expired or missing documents and ensure proactive resolution.
- Track and communicate relevant regulatory changes across North America and LATAM.
- Support compliance with FDA, Health Canada, ANVISA, and related regional frameworks.
- Collaborate with regional Regulatory Affairs and Quality Assurance teams to interpret and implement new regulatory requirements.
- Represent Regulatory Compliance in customer-facing meetings and provide regulatory documentation or statements as needed.
- Collaborate with Sales, Quality, and Commercial to ensure all documentation supports customer expectations and supplier standards.
- Partner with the appropriate departments to ensure supplier compliance and documentation accuracy.
- Facilitate communication and document flow between proactive (Regulatory Compliance) and reactive (Regulatory Services) teams to prevent redundancy and improve efficiency.
- Maintain alignment between TraceGains, ERP, and SharePoint systems for document traceability and version control.
- Drive digital improvement initiatives, automation, and harmonization of documentation processes.
- Develop and deliver internal training on documentation workflows, TraceGains use, and regulatory standards.
Requirements
- Bachelor’s or Master’s degree in Regulatory Affairs, Chemistry, Biology, Food Science, or related field.
- 7+ years of experience in Regulatory Affairs, Documentation Management, or Quality Systems within food, chemical, or cosmetics industries.
- Strong understanding of North American regulatory frameworks (FDA, Health Canada, etc.); exposure to LATAM a plus.
- Proven ability to manage and develop high-performing teams.
- Experience with documentation management tools such as TraceGains, SharePoint, or ERP systems.
- Exceptional communication and organizational skills; customer-facing experience strongly preferred.
- Proficiency in Spanish, French, or Portuguese a plus.
Benefits
- Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
- Paid parental leave
- Education assistance program
- Employee assistance program
- Various healthcare plan options as well as 401(k)
Job title
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