Finance Manager optimizing financial performance and managing compliance at PwC. Leading financial processes in a dynamic environment to enhance operational efficiency and team development.
CA
Hybrid Office and Operations Specialist
Posted last month
About the role
- Office & Operations Specialist managing daily office functionality and executive support for Collective Measures. Ensuring smooth operations while supporting a growing operations team in a hybrid work environment.
Responsibilities
- Lead daily office functionality to ensure a clean, organized, welcoming, and well-stocked environment
- Manage supply ordering, kitchen upkeep, dishwashers, fridge restocking, coffee equipment, counters, and general cleanliness
- Coordinate mail, courier needs, deliveries, and parking validations
- Oversee printers, phones and voicemail, music systems, and small facility maintenance needs
- Manage FST work orders, safety tasks, and other routine facility workflows
- Schedule and support client meetings, including room setup, hospitality, and follow-through
- Coordinate occasional office upkeep initiatives or special projects
- Coordinate agency travel as needed
- Plan and execute staff events and office gatherings
- Assist with onboarding and offboarding tasks, ensuring a positive and consistent employee experience
- Track and process expense items
- Support time tracking and reimbursement administrative tasks
- Prepare documents, help organize information and maintain operational workflows
- Provide support during owner or leadership meetings by helping with prep, materials, and logistics
- Help manage the executive’s email by organizing, prioritizing, flagging urgent items, and drafting responses
- Oversee calendar management, scheduling, and meeting coordination
- Track timecard entries and ensure accuracy
- Process and reconcile expense reports and assist with receipts and budget documentation
- Run occasional errands or support with small personal or professional tasks
- Anticipate needs and proactively streamline administrative components of the executive’s work.
Requirements
- Experience in office management, operations, facilities coordination, or similar administrative roles
- Strong organizational skills and attention to detail
- Comfort managing a wide range of tasks, from hands-on office work to administrative coordination
- Excellent communication skills and professionalism
- Ability to anticipate needs, solve problems, and keep operations running smoothly.
Benefits
- Participation in the Employee Stock Ownership Plan
- Comprehensive health insurance plan options, including 100% paid plan
- Employee dental, life and disability coverage, 100% paid
- Participation in 401(K) Plan with generous employer match
- Generous paid parental leave
- Generous PTO policy, including 11 paid holidays per year
- Employee wellness stipend + home office stipend
- Commuter stipend (for hybrid employees)
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