Product administration agent providing administrative support to Desjardins components and help administer specialized products. Analyzing reports, processing data, and preparing presentations.
CL
Onsite Distribution Center Administrator
Posted 1 hour ago
About the role
- Distribution Center Administrator performing clerical duties for ABARTA Coca-Cola Beverages. Handling accounts receivable, payroll, and other administrative tasks in a supportive environment.
Responsibilities
- Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.
- Enter call in orders / hotshots (immediate orders).
- Miscellaneous copying, laminating and distributing.
- RS02 file maintenance (driver data in route accounting system).
- Coupon tracking.
- Create and maintain Track/Rank/Publish boards as required.
- Sales Meeting Notes/Handouts as requested.
- Customer Accounts Receivable research.
- Sales Center Charge back.
- Customer mail check requests (validation).
- NSF Review and tracking - notification to sales.
- PIA, drafting credit memos and invoice corrections.
- Local Branch Deductions research.
- New Employee Orientation and On-Boarding.
- Collection, review and dissemination of original new hire paperwork.
- Local Chain of Custody Coordinator for Drug Test Program.
- Prints and posts Open Requisition reports/Job Opportunity listings.
- Make sure all required postings are posted (for audit purposes).
- DOT - files, random drug testing, records of violation, MVR and physical recertification.
- Safety Matrix - Training, tracking, and reporting to responsible parties.
- Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
- Process payroll adjustments, uniform deductions, miscellaneous deductions.
- Maintain and update LCC codes/hour transfers in timekeeping system.
- Monitor timekeeping system and payroll activities.
- Trimester Incentive verification as requested for route assignments and other required information.
- Security door maintenance and programming.
- Maintain visitor log and badges.
- Assign access cards.
- Maintain/request maintenance of office equipment.
- Coordinate employee/facility events including catering and meeting room set up.
- Handle mail/shipping.
- Update phone directory.
- Ensure compliance to company audit guidelines.
- Manage flow of information throughout the day, faxes, coping, telephone, etc.
- Schedule conference rooms.
- Support inventory process as assigned.
- Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned.
- Follow established company Safety, Health, Environment, and Quality procedures and policies.
- Actively participate in Hazard Mitigation.
- Complete assigned Health & Safety trainings.
Requirements
- High School/GED or Diploma required
- Some college preferred
- 2-5 years' experience in automated office environment required
- Minimum 1 year of finance related experience in an office environment required
- Basic computer skills including Excel, Word and PowerPoint or related experience
- Excellent phone etiquette
- Knowledge of multi-line phone systems
- Accurate data entry
- Strong organizational skills
Benefits
- health insurance
- paid time off
- professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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