Assistente Administrativo de RH supporting HR processes, managing payroll - related documentation and compliance. Working in a hybrid schedule with office presence required in Joinville.
About the role
- Executive Assistant at Amber managing executive schedules and office operations in Melbourne. Enhancing leadership effectiveness while ensuring a supportive workplace environment.
Responsibilities
- Manage complex, fast-moving calendars for senior leaders — resolving conflicts, protecting focus time, and making sure they're always prepared for what's next
- Own end-to-end travel coordination including flights, accommodation, ground transport, and itineraries for domestic and international trips
- Draft and edit communications, briefing notes, and agendas on behalf of leaders — writing that's crisp, accurate, and in the right voice
- Track actions and follow-ups across leadership meetings, chasing and closing loops so nothing falls through the cracks
- Anticipate needs before they're articulated — understanding enough about the business and each leader's priorities to stay a step ahead
- Own the Melbourne office day-to-day — supplies, equipment, facilities, and vendor relationships, making sure things work before anyone has to ask
- Coordinate new starter onboarding logistics — desk setup, building access, equipment, and a warm welcome on day one
- Liaise with building management and external service providers, handling issues promptly
- Keep shared spaces functional, tidy, and reflective of the kind of workplace we want to be
- Act as the first point of contact for employee or service provider questions
- Design and lead some of the company social events for the Melbourne Office
- Support board and committee meetings end-to-end — scheduling, board packs, logistics, minutes etc.
- Maintain the governance calendar, tracking key dates such as board meetings, regulatory filings, and reporting deadlines
- Manage board-related correspondence and act as a professional first point of contact for board members and external stakeholders
Requirements
- 1–3 years of EA, coordination, or admin experience — you've had a taste of this world
- Exceptional organisation and attention to detail — you notice what others miss
- Strong written communication — you write clearly, concisely, and in the right tone for the audience
- High emotional intelligence and discretion — you can read a room and you know when to keep things close
- Adaptability — things change quickly here and you thrive in that environment rather than fighting it
- Proactive by nature — you don't wait to be told; you identify the problem and solve it
- Genuine curiosity about business and technology — you want to understand what we do, not just support it
Benefits
- Enjoy a lively, collaborative workspace at our buzzing Melbourne CBD headquarters in the heart of the city
- Flexible working hours with provision for regular work from home arrangements.
- Equitable gender-neutral parental leave policies.
- An external Employee Assistance Plan (EAP) for mental health support.
- Competitive salary and share options in Amber.
- Annual Learning & Development budget to support your personal growth.
- Additional PTO between Xmas & New Year
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