Hybrid Project Coordinator

at Civica US

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Project Coordinator supporting electoral projects for Civica, a GovTech leader. Assisting in the planning and delivery of various electoral projects across different sectors.

Responsibilities

• Coordinate and support the delivery of multiple electoral projects from planning through to execution
• Draft project specifications, timelines and documentation in line with client requirements and internal processes
• Liaise with internal teams (e.g. production, design, digital) to align schedules, allocate resources, and meet milestones
• Perform quality checks, attend client meetings, and maintain accurate records throughout the project lifecycle
• Ensure compliance with election law and Civica’s procedures around quality, data security, and business continuity

Requirements

• Be an excellent communicator – confident in both written and verbal communication, and able to work with clients and colleagues at all levels
• Have strong organisation and time management skills – capable of managing multiple projects or tasks at different stages
• Bring curiosity and a willingness to learn – particularly in relation to election processes, governance and legislation
• Be detail-oriented with a proactive approach – ensuring accuracy and anticipating project needs or challenges
• Demonstrate a collaborative mindset – a team player who enjoys problem-solving and contributing to process improvements
• A strong interest in elections, governance, or public services

Benefits

• 25 Days Annual Leave + bank holidays – plus the option to buy up to 10 extra days!
• Up to 3 extra days off for volunteering.
• Pension Contributions – 5% employer match to support your future.
• Up to 75% salary cover for long-term illness.
• 4x salary tax-free lump sum.
• £25,000 lump sum (extendable to dependents).
• Fast access to private healthcare.
• Claim back physio, therapies & more.
• Cover for routine & emergency care.
• Join employee-led communities.
• Refer a friend & get rewarded.