Hybrid Administrative Support, Level II – Finance

at Radio-Canada

• Job title: Administrative Support, Level II – Finance
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Ottawa, Canada

About the role

• Administrative Support role focused on financial services duties at CBC/Radio-Canada. Ensure payment accuracy, handle inquiries, and support accounting procedures in a hybrid arrangement.

Responsibilities

• Ensure the timely and accurate payment of all CBC/Radio-Canada purchase orders, non-purchase orders payments
• Ensure payment on tax remittances to the appropriate level of government (Federal or provincial)
• Respond to internal and external queries regarding payments
• Recommend and develop operating efficiency improvements
• Review and verify invoices / payments requisitions for appropriate documentation and approval prior to inputting into the AP system
• Responsible for the timely and accurate processing of accounts payable and expense transactions including Journal entries
• Responsible for coding invoices, expense reports, payment requisitions etc., with the correct codes conforming to CBC/Radio-Canada standard procedures and policies
• Ability to apply the correct sales tax treatment to all invoices (Input Tax Credits/Input Tax Refund restrictions, monitoring and evaluation, PST self-assessment)
• Maintain, create and approve vendors in our accounting system and maintain overall vendor database
• Handle internal client and vendor inquiries or correspondence via telephone, mail, email and remedy tickets
• Prepare and perform payment cycles (EFT, Cheque or Wires/ACH)
• Research and resolve invoice discrepancies
• Verify vendor accounts by reconciling the vendor statements
• Provide supporting documentation for internal audits or requests for information
• Performs other duties as required to support the overall SSC Financial Services department, which may include but not limited to credit card management, Account Receivables and billing.

Requirements

• Post-secondary education in accounting, finance or Business Administration or equivalent
• A minimum of at least 2 years experience in a related field or similar organization
• Fluency in English and French is mandatory
• Excellent written and verbal communication skills in both official languages
• Solid understanding of basic bookkeeping and accounting payable principles
• Knowledge of SAP (Asset)
• Advanced knowledge of Excel (pivot tables, functions and data handling) and Microsoft products
• Advanced knowledge of sales taxes (Asset)
• Attention to detail, strong concentration skills required
• Good analytical skills and strong ability to solve a variety of problems
• Strong judgement, initiative and resourcefulness
• Excellent interpersonal skills
• Good organizational skills, ability to manage several priorities and meet multiple, tight deadlines
• Discretion, diplomacy and tact in communications with internal and external stakeholders
• Maintains a high level of confidentiality at all times
• Excellent customer service skills and good team player
• Ability to work overtime, as and when required.
• Candidates may be subject to skills and knowledge testing.

Benefits

• Hybrid work arrangement
• Commitment to diversity and inclusion
• Support for accommodation needs
• Possible background check during recruitment process