Onsite PA and Admin Officer – Director

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About the role

  • Provide high level secretarial assistance and administrative support to the Director – Administrating the Director’s diary commitments, including the co-ordination of appointments and the organization of meetings which are often complex
  • Receiving and allocating the Director’s incoming mail, advising on and tracking responses, dealing with routine matters arising from these matters on behalf of the Director.
  • Play an important role in assisting the Director in the punctual delivery of communications to staff and stakeholder, troubleshoot and high-level co-ordination
  • Manage CME and travel funding requirements for the Director
  • Manage travel arrangements, diary and folder for the Director
  • Manage/co-ordinate emails
  • Liaise with the other senior staff to facilitate appropriate responses to urgent queries in the absence of the Director
  • Office space Management
  • Manage meetings, including preparation of agenda, meeting papers and liaison with meeting attendees.
  • Respond to telephone and personal inquiries from the public, other health service executives and all members of staff
  • Screening telephone calls and connect/redirect to appropriate staff member where possible
  • Model a culture of empathy and service excellence at all times
  • Continually manage and prioritize tasks to ensure optimal functioning of the unit and that all deadlines are met
  • OH & S representative for Monash Centre Health Research and Implementation.

Requirements

  • A degree/diploma in a relevant area OR an equivalent combination of experience and training
  • Experience in senior administration roles
  • A degree/diploma in a relevant area OR an equivalent combination of experience and training
  • Understanding of the structure and operations of Monash Health and Monash University desirable
  • Experience in diversity and inclusion space would be advantageous
  • Current Victorian driver's license

Benefits

  • Understanding of the structure and operations of Monash Health and Monash University desirable
  • Experience in diversity and inclusion space would be advantageous
  • Current Victorian driver’s licence

Job title

PA and Admin Officer – Director

Job type

Experience level

Lead

Salary

Not specified

Degree requirement

Associate's Degree

Location requirements

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