Hybrid Administrative Assistant – AEC

at The Church of Jesus Christ of Latter-day Saints

• Job title: Administrative Assistant – AEC
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Frankfurt, Germany

About the role

• Provides administrative support to the Construction Project Manager in Frankfurt, Germany. Involves managing data, communications, and project documentation for construction initiatives.

Responsibilities

• Provides comprehensive administrative and operational support to the Project Manager overseeing construction projects in the Europe Central Area, enhancing the efficiency and success of project delivery. Key responsibilities include:
• Gathering and consolidating data from diverse sources to create management reports.
• Communicating with public administration offices to obtain and share project-related information under the direction of the Project Manager.
• Preparing purchase requisitions, reviewing purchasing card statements, tracking materials and services received, managing back orders, and ensuring accurate invoice processing in line with established controls and compliance standards.
• Coordinating timely and accurate processing of project payments and reimbursements using systems such as FLS and CFIS, while adapting to new financial platforms as needed.
• Establishing and maintaining vendor records in relevant databases.
• Analyzing monthly budget expenditures and supporting financial oversight.
• Preparing contracts, ensuring documentation is complete, and verifying insurance records for compliance.
• Assisting the Project Manager in documenting process and policy adjustments for continual improvement.
• Maintaining records, including administration, finance, and Human Resource files, with attention to confidentiality and accuracy.
• Participating in required training and professional development activities.
• Demonstrating initiative and the ability to work independently, performing all additional office and administrative tasks as required.

Requirements

• Strong commitment to the mission of the Church of Jesus Christ of Latter-days Saints.
• Minimum of 3 years of relevant experience, or progress toward/ completion of a recognized post-secondary degree or industry certification.
• Demonstrated experience in clerical and administrative tasks, including proficiency with Windows operating systems, Microsoft Office applications, and a proven ability to learn new software tools as required.
• Solid experience and understanding of account and payment management, including processing invoices, purchase orders, financial statements, contract reviews, and correct account code applications.
• Excellent communications skills in **English**, exemplifying professional phone etiquette and effective business writing; proficiency in an additional European language is an advantage.
• Strong interpersonal skills with a proven ability to communicate effectively and courteously with priesthood leaders, managers, colleagues, and vendors.
• Exceptional organizational skills, including effective filing, scheduling, time management, and task prioritization.
• Strong and proven customer service experience, demonstrating responsiveness and the ability to address varied needs.
• Results-driven, with flexibility to adapt quickly to changing situations and contexts to deliver effective and efficient daily operational support.

Benefits

• Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.