About the role

Civil Enforcement Project Administrator leading critical projects in the Oregon Department of Justice's Civil Enforcement Division. Collaborating with division leaders to implement agency expectations and initiatives.

Responsibilities

Identify issues and areas for improvement within the Civil Enforcement Division, use problem solving skills to recommend strategies and options, and formulate implementation plans
Meet with Civil Enforcement Division managers, attorneys, and staff to gather information about business operations and needs
Identify areas of cross-collaboration among the division
Develop project plans, timelines, and deliverables, ensuring alignment with business objections
Create detailed project schedules and track progress
Identify resources
Directly manage assigned projects according to established project management standards
Plan and develop strategic communications to keep division staff informed of initiatives and policy priorities
Develop guidance resources to include but not limited to training materials, data reports and dashboards, and other similar supporting documents
Ensure clear and effective communication, including executives, team members, and external partners
Design and oversee collection of program data and reporting metrics for ongoing program monitoring, legislative reporting, and budget process
Coordinate across agency to evaluate and recommend improvements to administrative management of programs
Advise and develop structure for long-range program strategic planning to lay groundwork for successful project portfolio management

Seven years of professional level experience related to the class concept
OR Six years of professional level experience related to the class concept AND an Oregon Project Management Associate Certification
OR Four years of professional level experience related to the class concept AND a Bachelor’s degree in Business Administration, Management, Public Administration, or a closely related field
OR Two years of professional level experience AND Project Management Professional Certification awarded by the Project Management Institute
Excellent written and oral communication skills, including audience awareness and the skill to communicate with tact and diplomacy
Demonstrated ability to manage high levels of ambiguity and create clarity
Demonstrated ability to manage multiple tasks and deadlines
Demonstrated ability to work independently and be self-motivated
Must exercise superior common sense and good judgment
Demonstrated proficiency in generally accepted project management discipline, as represented through the Project Management Book of Knowledge (PMBOK), and in established project management processes and methodologies

Vacation, sick leave, paid holidays, in addition to special paid time off
Excellent health insurance, and very low premiums: 95-99% employer-paid medical, vision, and dental for you and your family
Pension and retirement programs