Operations Coordinator at a fast - growing company providing affordable digital textbooks. Supporting various teams and acting as a central contact point for employee inquiries.
About the role
- Tabulations Operations Associate responsible for collecting and processing shareholder votes. Works with brokers and internal teams to maintain data integrity in a hybrid role.
Responsibilities
- Collect vote instructions from incoming files/electronic feeds; validate vote details (e.g., account info, share amounts) and enter data into the system
- Flag and investigate discrepancies (e.g., missing records, invalid positions)
- Handle physical mail in votes during peak season (open, timestamp, and enter electronically) to ensure all votes are accurately recorded
- Reconcile total votes with share balances to ensure completeness and accuracy; assist in finalizing tallies for solicitors, corporate issuers, or mutual funds
- Generate reports summarizing voting results for internal stakeholders and clients
- Perform QA checks on manually applied votes to prevent over votes or duplication; maintain clear audit trails of corrections/re votes and support audit requests
- Collaborate with internal teams (e.g., Product/IT, Relationship Management) to resolve data or system issues; answer routine questions from team members and assist with troubleshooting (re sent files, clarifying instructions)
- Maintain accurate vote records in compliance with industry regulations; follow proxy voting best practices for data privacy/confidentiality
- Proactively suggest improvements that enhance efficiency, automation, and data integrity
- Other duties as assigned
Requirements
- 1+ years in operations, data processing, or proxy/financial services a plus
- Proficient in Excel (PivotTables, formulas) and comfortable with databases or workflow systems
- High attention to detail with excellent visual inspection skills
- Proven organizational and time management abilities under tight deadlines
- Effective written and verbal communication; able to escalate issues and coordinate across teams
- Problem solver who can track down missing data and resolve vote eligibility questions
- Team oriented, adaptable during proxy peak seasons; maintains integrity and confidentiality of sensitive shareholder information
Benefits
- Hybrid position based out of Cary, NC office location with an in-office requirement of 3 days per week
- Must be able to work overtime and weekends when needed
- Office Environment working 40 hours week
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Field Operations Manager overseeing multiple sand mining and material handling sites in Colorado. Focused on operational performance and team leadership while ensuring safety and compliance across locations.
Inspector overseeing Operations & Planning in the Australian Border Force. Conducting efficient customs, migration, and surveillance activities in the Northern Territory.
Director of Regional Logistics Operations overseeing biopharmaceutical product distribution while ensuring compliance and driving continuous improvement. Leading a logistics team to achieve organizational goals in the U.S.
Cargo Operations Specialist ensuring safe and efficient cargo operations while providing excellent customer service at Worldwide Flight Services in Chicago. Responsible for training and compliance.
Recovery Operations Supervisor managing multi - location operations at Groups to support substance use disorder treatment. Leading a team and ensuring high - quality, member - centered recovery services.
Compensation Analyst supporting global compensation programs at Warner Bros. Discovery. Managing benchmarking, compliance reporting, and stakeholder communication across various markets.
Network Director managing operations and strategy for DREAM’s K - 12 Learning Team, overseeing academic and operational excellence. Leadership role aligning strategic vision with daily operations for enhanced student experiences.
National Account Director developing strategic relationships and driving sales growth in food and hospitality. Overseeing team operations and ensuring client satisfaction in the United States.
Project Engineer assisting project management team at Garney. Coordinate projects from start to finish while maintaining professional relationships with owners and engineers.