Hybrid Conflicts and Business Intake Analyst

at Ballard Spahr LLP

• Job title: Conflicts and Business Intake Analyst
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $65,000 - $72,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Philadelphia, United States

About the role

• Conflicts and Business Intake Analyst at Ballard Spahr, a nationally recognized law firm. Collaborating with teams within the Risk Management Department for business-critical processes.

Responsibilities

• Conducting quality control reviews of new matter intake forms, ensuring submissions are accurate, complete, and compliant with firm policies and procedures.
• Performing conflict searches for new clients and matters, as well as reviewing and analyzing results for each party, in an efficient and timely manner.
• Having a working knowledge of the Risk Management Departments procedures and understanding the conflicts request workflows.
• Using third party resources and databases to research entities and parent companies.
• Communicating with lawyers and legal administrative assistants and helping them with questions regarding matter opening procedures.
• Maintaining client, matter, and related party data in the Firm’s software systems.
• Handling of confidential data and communications with a high degree of discretion at all times.

Requirements

• Bachelor’s degree and/or paralegal certificate.
• Previous law firm experience is preferred but not required.
• Strong verbal, written and interpersonal skills, along with a professional manner are required.
• Excellent proofreading skills.
• Proficiency in Microsoft Office Suite applications, including Word, Excel and Outlook.
• Familiarity with Intapp Intake & Conflicts (collectively Intapp Open) and 3E/Elite is a plus.
• Demonstration of sound judgment in managing your assignments in relation to Firm and department priorities.
• Exhibition of initiative and the ability to collaborate with a diverse team in a fast-paced environment, while being able to work independently.

Benefits

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.