Institutional Trust Administrator I at PNC managing client accounts and documentation. Providing support for new and ongoing institutional accounts with a focus on customer experience.
About the role
- Administrator coordinating estates services for the Royal School of Military Engineering contract at Babcock. Manage queries, schedules, and documentation to support engineering teams effectively.
Responsibilities
- Manage service desk queries and allocate reactive jobs to the appropriate engineers.
- Coordinate planned preventive maintenance schedules and track progress to completion.
- Raise and receipt purchase orders; resolve invoice queries and keep records audit‑ready.
- Liaise with contractors and suppliers to book visits, chase reports and agree dates.
- Maintain accurate documentation and update systems (e.g., CAFM, SAP/Tabbs) for pricing sheets, timesheets and compliance.
Requirements
- Proven experience in an administrative role within a fast‑paced environment.
- Confidence using business systems and Microsoft Office; familiarity with SAP and/or CAFM (e.g., Tabbs FM) is an advantage—full training provided.
- Experience supporting facilities management, maintenance or engineering teams is beneficial.
- Strong stakeholder skills—able to communicate clearly with supervisors, engineers, suppliers and customers.
- High attention to detail with the ability to prioritise and meet deadlines.
- A full UK driving licence would be beneficial.
- Must be able to achieve and maintain Standard (BPSS) security clearance for this role.
Benefits
- Generous holiday allowance
- Matched contribution pension scheme, with life assurance
- Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
- Employee shopping savings portal
- Payment of Professional Fees
- Reservists in the armed forces receive 10-days special paid leave
- Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement.
- ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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