HR Payroll Specialist managing payroll and employee services in structured international environment. Preparing payroll, maintaining employee records, and ensuring compliance with HR processes.
About the role
- Payroll and Financial Analyst managing payroll operations and compliance at AVEVA. Collaborating with HR and finance teams for accurate payroll execution and reporting.
Responsibilities
- Review, analyze, and validate bi-weekly/monthly payroll reports to ensure completeness, accuracy, and compliance with internal policies and regulatory requirements
- Collaborate closely with Human Resources, Finance, and external payroll service providers to investigate and resolve discrepancies related to earnings, deductions, taxes, and benefit contributions
- Process complex payroll transactions including off-cycle adjustments, garnishments, and final settlements etc.
- Perform monthly reconciliations of payroll-related general ledger accounts
- Maintain accurate payroll data and ensure timely updates of employee information, job changes, compensation changes, and tax data within payroll systems
- Prepare and provide payroll documentation for internal and external audits as needed
- Prepare and record timely and accurate payroll-related journal entries
- Ensure that all payroll expenses are properly coded and allocated to appropriate cost centers
- Maintain and update payroll-related accrual schedules
- Collaborate with accounting teams to ensure payroll and personnel costs are accurately captured and reflected in financial statements
- Support the month-end and year-end financial close process
- Ensure payroll processes adhere to internal financial controls, company policies, and local labor and tax laws
- Maintain up-to-date process documentation, control checklists, and audit trails for payroll transactions
- Generate and analyze payroll-related reports and dashboards for Finance, HR, and senior leadership
- Identify opportunities to streamline payroll, reconciliation, and reporting processes
Requirements
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
- 5–10 years of experience in payroll accounting or general accounting with payroll responsibilities
- Experience working in a multi-state payroll environment
- Exposure to internal and external audit processes is beneficial
- Strong knowledge of payroll systems (e.g., ADP, SAP, Workday, Oracle, Paycom, etc.)
- Proficiency in accounting software and ERP systems
- Advanced Excel skills (e.g., pivot tables, VLOOKUPs, formulas)
- Solid understanding of U.S. GAAP and payroll accounting principles
- Familiarity with payroll tax, garnishments, and benefits administration
- Analytical and numerical skills with high attention to detail
- Ability to interpret complex payroll data and resolve discrepancies quickly
Benefits
- Flex work hours
- 20 days PTO rising to 25 with service
- Three paid volunteering days
- Primary and secondary parental leave
- Well-being support
- Medical
- Dental
- Vision
- 401K
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