Senior Integrated Campaigns Project Manager at Alteryx driving campaign execution standards. Collaborating with Campaign Managers to ensure cohesive execution across functions and regions.
About the role
- Project Coordinator supporting successful project execution and delivery through operational support and resource management. Focused on budgeting, scheduling, and team communication.
Responsibilities
- Maintain the central resource management plan, tracking the availability, capacity, and utilization of all assigned project personnel (internal and external).
- Coordinate with functional managers and the Project Manager to identify and secure necessary resources for project tasks and phases.
- Monitor resource allocation to prevent over-utilization or capacity conflicts across different projects.
- Proactively flag and escalate resource shortages, skill gaps, or potential bottlenecks to the Project Manager.
- Assist in onboarding new team members by ensuring they have the necessary access, tools, and project information.
- Administer the project's time tracking system, ensuring all team members submit accurate and timely weekly timesheets.
- Review and validate timesheet entries against scheduled project tasks, escalating discrepancies or adherence issues to the Project Manager.
- Generate regular time and effort reports to analyze actual hours worked against planned effort and budget estimates (Earned Value analysis support).
- Provide regular reports on team utilization and billable hours to support invoicing and financial tracking.
- Assist the Project Manager in tracking the project budget, monitoring expenditures, and comparing actual costs against the budget baseline.
- Process and track project-related purchase orders, invoices, and vendor payments, ensuring accurate financial record-keeping.
- Report on budget variances and financial risks, providing data to support budget forecasting and burn-rate analysis.
- Organize and maintain all project-related financial documentation (invoices, contracts, expense reports).
- Serve as a central point of contact for routine communication between the Project Manager, project team, and functional department leads.
- Organize, store, and maintain all official project documentation, ensuring files are up-to-date, secure, and easily accessible.
- Prepare and format project status reports and presentations for stakeholders and management.
Requirements
- Strong proficiency in project management tools (e.g., Microsoft Project, Smartsheet, Jira, Trello) and Microsoft Office Suite, particularly Excel for data analysis and reporting.
- Demonstrated experience with resource scheduling and time management tools.
- Excellent organizational, time management, and meticulous attention to detail.
- Strong verbal and written communication skills with the ability to interact effectively with all levels of the organization.
- Basic understanding of project management principles (e.g., Waterfall, Agile) and project budgeting/financial tracking.
- Ability to work independently, prioritize multiple tasks, and maintain composure in a fast-paced environment.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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