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About the role
- Operational Administrator in HGV fleet operations ensuring accurate reporting and compliance. Supporting Fleet Manager while coordinating between teams and managing supplier relationships.
Responsibilities
- Provide essential support to the Fleet Manager
- Ensure accurate reporting, analysis and administration across the HGV vehicle and plant fleet
- Monitor fleet costs, supplier performance and maintain compliance with HGV Operator Licence requirements
- Act as a central point of coordination between operational teams, suppliers and internal stakeholders
- Prepare and analyse fleet performance reports
- Administer fuel cards and manage bulk fuel bunkering facilities
- Monitor and record all fleet-related expenditure
- Collate and audit completed daily walk-around vehicle checks
- Monitor the closure of vehicle defect reports
- Support compliance with DVSA standards and HGV Operator Licence conditions
- Liaise with Operational Teams, suppliers and the public regarding vehicle damage or incidents
- Work with vehicle repair and servicing suppliers to obtain inspection reports, service records and feedback
- Check, challenge and authorise supplier invoices prior to processing for payment
Requirements
- Experience working within HGV haulage or fleet operations
- Strong IT skills, including experience with MS Word, MS Excel, database systems
- Ability to analyse fleet cost data and challenge supplier invoices where appropriate
- High attention to detail with the ability to manage multiple priorities in a compliance-driven environment
- Confident communicator with the ability to work collaboratively across operational and administrative teams
Benefits
- Private health care
- Virtual GP service for you and your household
- Generous pension scheme – we double-match your contributions, up to 6%
- Life cover- 8 x annual salary paid to dependents
- 25 days annual leave – rising with length of service as well as bank holidays with the option to swap Christmas and Easter holidays for those celebrated by your religion
- Flexible working dependent on your role
- Bonus scheme
- Excellent family friendly policies, such as 26 weeks full pay for Maternity/Adoption leave
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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