Administrative Assistant role at the Edinburgh Futures Institute providing operational support for teams. Engage in various office and facilities support tasks to ensure high - quality outputs.
About the role
- Administrative Assistant in Security and Quality for Amaelles, a caregiving collective in France. Ensure administrative management and contribute to the quality and safety policy.
Responsibilities
- Manage the administrative files for Security, Safety and Quality: create and maintain dashboards, manage deadlines, and archive records.
- Assist in drafting and updating safety documents: prevention plans, regulatory registers, and invoicing tracking.
- Help verify compliance with internal Quality and Safety procedures.
- Organize the monitoring of audits and regulatory inspections: scheduling, tracking actions, and ensuring traceability.
- Serve as a primary point of contact for external service providers, regulatory bodies, and other departments within the association.
Requirements
- Hold a BAC +2 / two-year post-secondary diploma (e.g., Assistant Manager, Quality, Hygiene, Safety) or equivalent
- Professional experience in a similar role
- Proficient with office tools: Word, Excel, PowerPoint, and ideally experienced with a document storage/management tool such as Qualineo
Benefits
- Training
- Supplementary health insurance (mutuelle)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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