Hybrid Office Administrator

at AlphaPet Ventures GmbH

• Job title: Office Administrator
• Job type: Part Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Albourne, Germany

About the role

• Office Administrator overseeing daily office operations and administrative support for People & Organisation Team in a pet food company. Engaging in various organizational tasks to maintain workforce productivity and communication.

Responsibilities

• Play a key role in maintaining a productive and positive work environment.
• Oversee day-to-day office operations, managing administrative tasks.
• Provide administrative support to the People & Organisation Team as needed.
• Check and distribute incoming post and packages.
• Facilitate relationships with company couriers and manage daily office operations.
• Implement and maintain office policies and procedures.
• Manage company car contracts and ensure upkeep of cars.
• Facilitate some IT communications and logistics.
• Coordinate office logistics, including space planning, equipment procurement, and maintenance.
• Collaborate with vendors to ensure well-maintained and equipped office.
• Address facility-related issues promptly and facilitate relationships with utility providers.
• Ensure meeting rooms are fully set up for scheduled meetings.
• Facilitate communication within the office and collaborate on team activities.
• Ensure staff gifts are purchased and distributed efficiently.
• Manage travel arrangements for company-wide events and team workshops.
• Serve as the point of contact for external enquiries and visitors.
• Monitor workplace Health & Safety measures.
• Purchase and set up new IT equipment for new and existing staff members.

Requirements

• Proven experience as an office manager or in a similar administrative role.
• Strong organisational and multi-tasking skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.
• Problem solving ability and attention to detail.
• Must be able to attend the office at least 4 times a week.

Benefits

• 25 days of well-deserved annual leave days.
• Private company pension scheme.
• Life assurance scheme.
• Various internal as well as external training possibilities.
• Different employee discounts - for our humans as well as their pets!
• Regular team and company events.
• Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
• An all-encompassing Employee Assistance Programme.
• Many other great benefits that we will gladly present to you in more detail during your recruiting process!