Hybrid Senior Executive Assistant – Co-CRO

at Aleph Alpha

• Job title: Senior Executive Assistant – Co-CRO
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Heidelberg, Germany

About the role

• Senior Executive Assistant supporting one of the Co-CROs at an AI organization in Heidelberg. Focused on administrative tasks, team collaboration, and project management.

Responsibilities

• Manage a busy calendar: schedule meetings and ensure the Co-CRO is fully prepared for daily appointments.
• Support the organization and prioritization of incoming emails.
• Arrange domestic and international travel, including booking flights, hotels, and local transport, and prepare clear, detailed itineraries.
• Prepare and submit monthly expense reports accurately and on time.
• Gather and prepare meeting materials and presentations, track action items, and remind the team of upcoming deadlines.
• Act on behalf of the CRO when required and lead contained internal-facing projects across areas such as People & Culture (P&C), working to establish sustainable processes where possible.
• Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and similar activities.

Requirements

• Significant prior experience as an Executive Assistant in one or two fast-paced environments; experience may include project management or related responsibilities.
• Language skills: professional working proficiency in both German and English.
• Reliability & attention to detail: you notice the small things and take pride in delivering high-quality, accurate work.
• Proactive mindset: you don’t wait to be told what to do; you seek ways to be helpful and enjoy solving problems independently.
• Discretion: you understand the importance of confidentiality and handle sensitive information with the utmost integrity.
• Tech-savvy: comfortable using Google Workspace, Slack, and Jira, and quick to learn new digital tools.
• Quick-thinking & adaptable: you remain calm when plans change and can pivot between tasks quickly and effectively.

Benefits

• 30 days of paid vacation
• Access to a variety of fitness and wellness offerings via Wellhub
• Mental health support through nilo.health
• JobRad® bike lease
• Substantially subsidized company pension plan for future security
• Subsidized Germany-wide transportation ticket
• Budget for additional technical equipment
• Flexible working hours for better work–life balance and a hybrid working model
• Virtual Stock Option Plan