Hybrid Proposal Coordinator

at Aecon Group Inc.

• Job title: Proposal Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$62,000 - CA$70,000 per year
• Degree requirement: Postgraduate Degree
• Location requirements: Hybrid, Cambridge, Canada

About the role

• Proposal Coordinator at Aecon, managing proposal coordination for infrastructure projects in Canada. Ensuring compliance, quality, and effective communication with clients and teams.

Responsibilities

• Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, and build proposal presentation PowerPoints.
• Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
• When required support designing/conceptualizing graphics.
• Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries.
• Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
• Participate in proposal strategy and review sessions.
• Responsible for document management of the submission and support the content/document management of the bid library.

Requirements

• A self-motivated team player with 1-3 yrs of proposal experience, and/or completion of post-secondary education that has transferrable skills for this role.
• Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
• Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
• Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
• Ability to work in a collaborative team environment with shared goals.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.