BB
Junior Analyst in Personnel Administration focusing on HR functions like hiring and payroll at BIP Brasil. Collaborating in SST, payroll entries, and audits for effective HR processes.
About the role
- Provide sub-contract support to Project Managers and other internal clients.
- Assist subcontractors to register in company’s database.
- Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms.
- Review scope of work to ensure HSE requirements internally are coordinated.
- Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages.
- Interfaces with affected groups to clarify and ensure that all necessary data has been included.
- Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements.
- Prepares and issues subcontracts commensurate with delegated procurement authority.
- Prepares subcontract documents and amendments, including identification and inclusion of flow down requirements from prime contract.
- Ensures that terms and conditions will be appropriate and risk is managed.
- Process purchase requisitions for expenses related to the engagement of subcontractors and subconsultants up to an including Purchase Order issuance.
- Assist or Lead negotiation of terms and conditions, leveraging the Contracts Managers and Subcontract Manager as needed.
- Participate in the evaluation and implementation of Sub-contract initiatives.
- Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix.
- Work with AP and end users to resolve P.O./ invoice discrepancies.
- Work with Finance as needed.
- Assist with review of contract terms and conditions for variance to contract templates.
- Edit, comment and submit for legal review as necessary.
- Negotiate acceptable terms and conditions with Subcontractor/subconsultant.
- File fully executed contract in required document repository.
- Monitor contract termination date and renew and / or send cancellation notice as required.
- Interact in a professional manner with internal and external customers.
- Assist with the development, modification and documentation of subcontract Policies and Procedures.
- Performs such assignments and duties as the Supervisor may deem necessary from time to time.
Requirements
- Bachelor’s degree in Business Administration or equivalent discipline, plus a minimum of eight years’ relevant experience related to procurement or general contracts administration
- Associate’s degree with twelve years of relevant experience.
- Without a degree, fourteen years of relevant experience required.
- A working knowledge of subcontracting activities typical to the engineering and construction industry is preferred.
- Solid understanding of terms and conditions for subconsultants, particularly in the professional services space and ability to independently negotiate with subcontractors in accordance with the organizational risk appetite.
- Good analytical and organizational skills.
- Ability to perform mathematical calculations, to understand contract types and applicable compensation methods, organize information, and effectively utilize PC and applicable software.
- Any of the following certifications preferred: NCMA Certified, Paralegal Certificate.
Benefits
- medical
- dental
- vision
- company-paid life and short- and long-term disability benefits
- employer-matched 401(k) with 100% vesting
- employee stock purchase plan
- Paid Time Off
- leaves of absences options
- flexible work options
- recognition and employee satisfaction programs
- employee assistance program
- voluntary benefits
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
NL
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