IT - Systemadministrator managing IT infrastructure and support at Funkwerk Oltmann GmbH in Berlin. Responsibilities include system administration, network management, and IT security strategies.
About the role
- Senior Subcontracts Administrator supporting procurement team in various US locations. Responsible for subcontract support, compliance, and negotiations in engineering consultancy.
Responsibilities
- Provide sub-contract support to Project Managers and other internal clients.
- Assist subcontractors to register in company’s database.
- Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms.
- Review scope of work to ensure HSE requirements internally are coordinated.
- Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages.
- Interfaces with affected groups to clarify and ensure that all necessary data has been included.
- Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements.
- Prepares and issues subcontracts commensurate with delegated procurement authority.
- Prepares subcontract documents and amendments, including identification and inclusion of flow down requirements from prime contract.
- Ensures that terms and conditions will be appropriate and risk is managed.
- Process purchase requisitions for expenses related to the engagement of subcontractors and subconsultants up to an including Purchase Order issuance.
- Assist or Lead negotiation of terms and conditions, leveraging the Contracts Managers and Subcontract Manager as needed.
- Participate in the evaluation and implementation of Sub-contract initiatives.
- Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix.
- Work with AP and end users to resolve P.O./ invoice discrepancies.
- Work with Finance as needed.
- Assist with review of contract terms and conditions for variance to contract templates.
- Edit, comment and submit for legal review as necessary.
- Negotiate acceptable terms and conditions with Subcontractor/subconsultant.
- File fully executed contract in required document repository.
- Monitor contract termination date and renew and / or send cancellation notice as required.
- Interact in a professional manner with internal and external customers.
- Assist with the development, modification and documentation of subcontract Policies and Procedures.
- Performs such assignments and duties as the Supervisor may deem necessary from time to time.
Requirements
- Bachelor’s degree in Business Administration or equivalent discipline, plus a minimum of eight years’ relevant experience related to procurement or general contracts administration
- Associate’s degree with twelve years of relevant experience.
- Without a degree, fourteen years of relevant experience required.
- A working knowledge of subcontracting activities typical to the engineering and construction industry is preferred.
- Solid understanding of terms and conditions for subconsultants, particularly in the professional services space and ability to independently negotiate with subcontractors in accordance with the organizational risk appetite.
- Good analytical and organizational skills.
- Ability to perform mathematical calculations, to understand contract types and applicable compensation methods, organize information, and effectively utilize PC and applicable software.
- Any of the following certifications preferred: NCMA Certified, Paralegal Certificate.
Benefits
- medical
- dental
- vision
- company-paid life and short- and long-term disability benefits
- employer-matched 401(k) with 100% vesting
- employee stock purchase plan
- Paid Time Off
- leaves of absences options
- flexible work options
- recognition and employee satisfaction programs
- employee assistance program
- voluntary benefits
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
IT System Administrator supporting IT operations and managing infrastructures at Funkwerk Oltmann GmbH in Berlin. Involving in first and second - level support and infrastructure management.
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