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About the role
- Senior Program Administrator at the University of Colorado School of Medicine. Coordinating academic and operational functions for Ph.D. programs through effective program management.
Responsibilities
- Assist with recruiting, accepting, and orienting new students into the Ph.D. program while following appropriate university policies and procedures.
- Compile and manage all student data for tracking, advisement, intervention, and resolution of academic issues related to degree progress in accordance with university policies and procedures.
- Organize and coordinate all event planning for activities related to the Ph.D. program, including annual seminar series, program-specific specialty courses, scientific retreats, journal clubs, and new student recruitment.
- Sustain the program curriculum proposals by ensuring the integration and development of new courses within the CU Student Information System.
- Ensure that training grant database records are accurate and reliable.
- Act as a business and administrative resource for Ph.D. students, focusing on finances and academic affairs within the School of Medicine.
- Act as a liaison between the School of Medicine and the Ph.D. Programs by participating in and scheduling committee, faculty, and other meetings.
- Review and submit financial documentation in a timely manner to ensure funding is allocated appropriately.
- Manage staff, faculty and student procurement following all university policies and procedures when processing expense reports, reimbursements, purchase orders, and gift card processes.
- Manage contract negotiations for events, including hotel and vendor agreement and ensure bills are charged appropriately.
- Perform other duties as assigned to support assigned Ph.D. programs and/or the ORE collectively.
Requirements
- Bachelor’s in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.
- At least 2 years of broad and diversified professional experience that includes administrative responsibilities.
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- At least 2-5 years of broad and diversified professional experience that has included administrative responsibilities (preferred).
- Experience working in a medical and/or academic setting (preferred).
- Experience with event planning and coordination (preferred).
- Experience working with University Information Systems (UIS), CU Student Information Systems (CU-SIS), PeopleSoft, Slate or similar electronic student information system (preferred).
- Experience supporting grant coordination, including preparation, tracking, and reporting (preferred).
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Knowledge of and ability to apply diverse financial management skills.
- Knowledge of and ability to apply accepted theories, practices, and principles of general management and administration.
- Ability to take initiative to establish work priorities and follow-through to insure timely completion of activities.
- Ability to plan, organize, implement, and coordinate financial and administrative activities.
- Ability to demonstrate critical thinking and adaptability to resolve issues, taking into consideration the various personalities and perspectives of constituents.
- Proficiency with Microsoft Office products including Word, Outlook, Excel, and PowerPoint.
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 10/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
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