Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Administrative Assistant managing purchase processes and supporting administrative routines for mental health solutions company. Performing supplier negotiations and documentation management.
Responsibilities
- Map and consolidate purchase requests
- Obtain quotes and conduct supplier negotiations
- Issue purchase orders and monitor the entire procurement process
- Support the management and control of service contracts
- Assist with facilities administrative routines
- Provide support to the finance team by posting expense entries, managing reimbursements, and verifying invoices related to purchases and services
- Keep supplier records up to date
- Support internal administrative processes
Requirements
- High school diploma (technical course or college degree in Administration, Purchasing Management, Logistics or related fields preferred)
- Previous experience in administrative or purchasing roles
- Intermediate knowledge of Excel and ERP systems
- Strong organizational, negotiation and interpersonal communication skills
- Prior experience with administrative purchasing routines and facilities support
- Experience with obtaining quotes, order control, processing invoices and liaising with suppliers
- Knowledge of management systems (ERP) and Microsoft Office, especially Excel
- Organized and detail-oriented
- Analytical ability to compare proposals and costs
- Good written and verbal communication skills
- Proficiency with spreadsheets and administrative reporting
- Basic knowledge of budget control and payment flow
- Proactive with a strong sense of priorities
- Interpersonal skills and collaborative attitude
- Responsibility and confidentiality
- Flexible and adaptable
- Commitment to quality and continuous improvement
Benefits
- Meal allowance
- Food voucher
- Transportation voucher
- Life insurance
- Education assistance
- Birthday day off
- Quick massage
- Language school partnership
- University partnerships
- Short-term psychotherapy
- Telemedicine
- TotalPass
- Telenutrition
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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