Handling project management roles in Brazilian financial technology company. Ensuring compliance and efficacy of project deliverables through effective communication and planning.
About the role
- Administering contracts from initialization to close-out
- Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle and follow up with PM’s and client contacts and sub-consultants as directed
- Processing subcontracts, insurance requirements and accounts receivables/payables
- Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files
- Prepares, or assists in the preparation of contract documents, letters, or reports as assigned
- Will need to learn client communication portals for the transmittal of contract related documents and invoices
- Coding of invoices and expense reports. Includes correspondence with sub-consultants/vendors and project accountants on revisions of invoices, as necessary
- Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits
- Work with Project Technical Leads, Project Managers, and Business Unit Leadership to track, analyze, and keep project financials in order
- Responsible for entering and maintaining staffing resource assignments into internal resource management tools
- Ability to receive and work with necessary information in various formats (i.e., via reports, spreadsheets, emails, team and client meetings, project schedules)
- Develop a working knowledge of Oracle PM Dashboard
- Act as primary point of contact for facilitating administration activities including tracking and logging Requests for Information, submittals, document management and control, project controls and similar actions
- Routinely perform administrative support functions such as document production, editing and formatting; manage and maintain project files; coordinating travel arrangements; employee expense reports, file management, project invoice coding, etc.
Requirements
- The position requires the applicant to have strong working skills in a variety of computer software, specifically, Microsoft Office Suite (Word, Excel, Power Point, One Note) Microsoft Project, and Adobe Acrobat
- Proven ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous work assignments simultaneously in a rapidly changing environment
- Display a high level of precision when approaching tasks and projects
- Strong command of the English language in documentation with excellent written and verbal communication skills
- Ability to quickly learn new software applications to improve speed in delivering final product
- Experience in professional A/E industry is preferred
- Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience
- Minimum of two (2) years of relevant work experience
- Must possess a high degree of confidentiality
Benefits
- Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans
- Wellness program
- Health saving accounts
- Flexible spending accounts
- 401(k) plan
- Employee stock purchase program
- Life and accidental death & dismemberment (AD&D) insurance
- Short-term/long-term disability plans
- Emergency travel benefits
- Tuition reimbursement
- Professional membership fee coverage
- Paid family leave
- Ten paid holidays in each calendar year
- Employees will be eligible to accrue vacation between 10 and 20 days per year
- Eligible for paid sick leave (and if more generous, in accordance with state and local law)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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