Hybrid Project Manager

at Stantec

• Job title: Project Manager
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Tech skills: Oracle
• Location requirements: Hybrid, Chandler, United States

About the role

• Project Management Administrator in Chandler, AZ supporting day-to-day project management activities. Collaborating with project managers in administration, contracting, invoicing, and reporting.

Responsibilities

• Administering contracts from initialization to close-out
• Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle and follow up with PM’s and client contacts and sub-consultants as directed
• Processing subcontracts, insurance requirements and accounts receivables/payables
• Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files
• Prepares, or assists in the preparation of contract documents, letters, or reports as assigned
• Will need to learn client communication portals for the transmittal of contract related documents and invoices
• Coding of invoices and expense reports. Includes correspondence with sub-consultants/vendors and project accountants on revisions of invoices, as necessary
• Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits
• Work with Project Technical Leads, Project Managers, and Business Unit Leadership to track, analyze, and keep project financials in order
• Responsible for entering and maintaining staffing resource assignments into internal resource management tools
• Ability to receive and work with necessary information in various formats (i.e., via reports, spreadsheets, emails, team and client meetings, project schedules)
• Develop a working knowledge of Oracle PM Dashboard
• Act as primary point of contact for facilitating administration activities including tracking and logging Requests for Information, submittals, document management and control, project controls and similar actions
• Routinely perform administrative support functions such as document production, editing and formatting; manage and maintain project files; coordinating travel arrangements; employee expense reports, file management, project invoice coding, etc.

Requirements

• The position requires the applicant to have strong working skills in a variety of computer software, specifically, Microsoft Office Suite (Word, Excel, Power Point, One Note) Microsoft Project, and Adobe Acrobat
• Proven ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous work assignments simultaneously in a rapidly changing environment
• Display a high level of precision when approaching tasks and projects
• Strong command of the English language in documentation with excellent written and verbal communication skills
• Ability to quickly learn new software applications to improve speed in delivering final product
• Experience in professional A/E industry is preferred
• Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience
• Minimum of two (2) years of relevant work experience
• Must possess a high degree of confidentiality

Benefits

• Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans
• Wellness program
• Health saving accounts
• Flexible spending accounts
• 401(k) plan
• Employee stock purchase program
• Life and accidental death & dismemberment (AD&D) insurance
• Short-term/long-term disability plans
• Emergency travel benefits
• Tuition reimbursement
• Professional membership fee coverage
• Paid family leave
• Ten paid holidays in each calendar year
• Employees will be eligible to accrue vacation between 10 and 20 days per year
• Eligible for paid sick leave (and if more generous, in accordance with state and local law)