Supports one or more program/project managers by preparing and analyzing project performance data and reports
Processes purchase request and purchase orders
Tracks cost and schedule of delivery orders
Assures timely payment of invoices
Works with systems such as Deltek Costpoint, Microsoft 365 SharePoint, and Salesforce
Coordinates with project managers, technical staff, logistics, project control, procurement, and other support staff across a wide range of topics, tasks, and efforts
Enters and tracks pricing requests for new services and service renewals
Manages purchase request (PR) submissions in Deltek Costpoint; responsible for managing timely PR approvals from multiple departments and levels
Purchases consumable equipment on company purchase card (P-Card)
Enters capital expense (CAPEX) and At-risk packages within SalesForce; responsible for managing timely approvals from multiple departments and levels
Reviews and approves invoices with Accounts Payable (AP) in a timely manner to ensure supplier performance and avoid termination of services
Provides service level agreement (SLA) metrics and captures applicable credits
Updates Configuration Management Database (CMDB) for Information Technology (IT) assets
Manages / coordinates financial charge codes and wide-area workow (WAF) distribution
Creates and maintains a consolidated project tracker to document purchase requests, purchase orders, service orders for projects supported by a large vendor base (with both domestic and foreign suppliers)
Develops new methods for tracking and reporting program metrics and status statistics
Supports plans, schedules, and budgets to meet requirements for projects or portions of more complex program(s)
Interfaces with all levels of the customer, vendors, and internal departments to coordinate deliverables, budgets, and schedules
Makes change recommendations to management, as appropriate
Supports, communicates, reinforces, and defends the organization’s mission, values, and culture
Requirements
Bachelors Degree and related technical training with 3+ years directly related experience (or equivalent combination of education/training and experience)
Experience in data collection and analysis, cost estimate development, procurement and accounts payable (AP) workflows, and development of project status reports
Strong organizational, verbal, and written communications skills as well as attention to detail
Proficiency with Microsoft Office applications (Excel and Word in particular) and SharePoint
Excellent communication and presentation skills
US Citizenship is required
PMP Certification preferred
Security clearance preferred
Certifications in area of expertise a plus
Technical experience with IT, terrestrial networks, and application development a plus
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