Hybrid Payroll – Tax Specialist

at Little Sprouts, LLC

• Job title: Payroll – Tax Specialist
• Job type: Part Time
• Experience level: Mid level, Senior
• Salary: $30 - $35 per hour
• Degree requirement: Bachelor's Degree
• Tech skills: C++
• Location requirements: Hybrid, Lawrence, United States

About the role

• Payroll Tax Specialist at Little Sprouts managing payroll tax compliance across jurisdictions. Collaborating with payroll team for accurate processing and supporting audits during peak periods.

Responsibilities

• Collaborate with payroll team to ensure accurate and timely payroll processing, including but not limited to the correct calculation and application of payroll taxes.
• Monitor changes in federal, state, and local tax laws and regulations, ensuring payroll systems and pay codes remain compliant.
• Reconcile payroll tax liabilities and proactively resolve discrepancies or issues related to payroll tax filings.
• Respond to tax agency notices and inquiries, investigating and resolving any discrepancies in a timely manner.
• Assist with quarter-end and year-end payroll activities, including the preparation and distribution of W-2 forms.
• Support internal and external audits by providing necessary documentation and ensuring compliance with payroll-related policies and procedures.
• Maintain compliance with employee withholding forms (W-4) and provide education to employees on updates and changes.
• Identify opportunities for process improvement and contribute to the implementation of best practices in payroll tax administration.
• Provide support with daily payroll operations, including tasks related to pay cycles such as reviewing and correcting timecards, populating timecard data, and assisting with general payroll-related activities.
• Serve as a backup for payroll processing to ensure continuity of operations.
• Other job-related duties or tasks as assigned. Babilou Family is a team-orientated company where our employees are expected to perform any duty required to advance the mission of the association, regardless of whether the duty is listed in any specific job description.
• *The preceding responsibilities will be prioritized based on the current needs of the business.*

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred.
• Minimum of 3 years experience in multi-state payroll tax administration or payroll processing.
• Comprehensive understanding of federal, state, and local payroll tax regulations.
• Hands-on experience with payroll systems; familiarity with Paylocity preferred but not required.
• Proficient in Microsoft Excel and other data reporting tools.
• Demonstrated analytical and problem-solving capabilities.
• Exceptional attention to detail and strong organizational skills.
• Proven ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
• Certified Payroll Professional (CPP) designation preferred but not required.